Share this page

Time is on your side when you keep track of your schedule with customizable, easy-to-use Excel schedule templates. Scheduling everything from workday tasks to personal projects in Excel is easy to set up and esign to your liking with an intuituve template.

Task calendar template

Follow a schedule to stay on top of your life

Design custom schedule templates to help you plan out your year and manage projects for your business. Use Excel to set schedules by the month, day, and even down to the hour. Leave fields for you to add in details of what task you want to complete during the time. Save your schedule template so that you can schedule it with your business partners and employees. Use it in a collaborative effort so that they can add to your schedule when you have availability. Rearrange your schedule during busy seasons, like for annual sales or holiday sales. Create a schedule for your different social media profiles so that your business knows when to post and what to post. Add your brand's logo to the top of the schedule so that all your internal documentation stays consistent. Follow the schedule so that you're using your time wisely and effectively.

Task calendar template

Excel calendar templates

Many calendar templates are available for use in Microsoft Excel. A template provides a basic calendar layout that you can easily adapt for your needs.

An Excel calendar template may have one or more of these features:

Twelve months in one or separate worksheets.

Thirteen months starting with July or August and ending with July or August of the next year to represent a school year.

Calendar printing on one page or twelve pages (thirteen pages for school year calendars).

Display of weekdays from Sunday to Saturday or from Monday to Sunday.

Portrait or landscape orientation for printed pages.

A ruled column for notes.

A vacation planner.

To-do lists.

Task trackers.

Budget trackers.

Daily schedule tracker.

Download a calendar template:

Browse through the calendar templates , choose an Excel calendar template that is best for you. Click the Download button on the template page, open the template file in Excel, and then edit and save your calendar.

Note:  By default, a template file download goes into the Downloads folder on your computer. You may want to copy the template file to a different location so that you can easily find it later.

Need more help?

You can always ask an expert in the Excel Tech Community  or get support in the Answers community .

Create a calendar by using a template


Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Task calendar template

Microsoft 365 subscription benefits

Task calendar template

Microsoft 365 training

Task calendar template

Microsoft security

Task calendar template

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Task calendar template

Ask the Microsoft Community

Task calendar template

Microsoft Tech Community

Task calendar template

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

Task calendar template

Free Task List and Checklist Templates

By Kate Eby | July 19, 2016

Link copied

In this article, we’ve gathered the most comprehensive list of downloadable task and checklist templates to keep your personal and professional endeavors on track.

Included on this page, you’ll find a variety of free templates in Word, Excel, and PDF formats, such as a weekly task list template , project task template , event to-do list template , and more. 

Team Task List Template

Use this template to keep your team organized and cut wasted time in status meetings. Create a centralized view of all team member's responsibilities across multiple projects.

We’ve also included pre-built templates from Smartsheet, a work execution platform that empowers you to better manage checklists and deadlines with real-time collaboration and project visibility.

Team Task List Template

‌   Download Excel Template Try Smartsheet Template   ‌

Gantt Chart Task List Template

Get a visual picture of your scheduled tasks with this Gantt chart template. Often used in project management, a Gantt chart shows the duration of each task as a horizontal bar that spans start and end dates. Thus, it’s easy to see the different phases of a project, identify dependencies, and prioritize tasks. A Gantt chart can be useful for managing any task list that spans a set period of time.

Gantt Chart Task List Template

Task Tracker Template

This task tracking template documents the progress of each item on your list, so it’s easy to assess the status of individual tasks or an entire project. There is space to list start and end dates, as well as to mark completed tasks. This template keeps things simple by providing only essential tracking information, but there is also space for notes in case you need to include further details or instructions.

Task Tracker Template

Project Task Template

This template is designed for project management, and it can be used in both a business or personal setting. The template provides sections for project tasks, priority, deadlines, assignees, and deliverables, and it allows you to track project costs and compare estimated to actual hours. This is a detailed template that can easily be edited to match the exact needs of your project.

Project Task Template

Weekly Task List Template

This weekly task list schedule includes columns for assigning a category to each item, along with deadlines and completion status. The default weekly calendar runs Sunday to Saturday, but  you can also choose the starting date for the week. If you need a combined calendar and task list, this template offers an easy solution.

Weekly Task List

Daily Task List Template

You can use this daily task list template to schedule tasks throughout the day while also planning ahead for an entire week. Choose the starting time for each day, as well as the starting date for your weekly calendar view. You can also adjust the time interval of each task, which allows you to break down each hour into incremental tasks, if needed.

Daily Task List

To-Do List with Drop-Down Menus Template

This simple to-do list template includes drop-down menus for indicating priority and status on each item. When a task is marked as complete, the row changes color; this enables you to quickly spot which tasks are still in progress or have yet to be started. This task template could be used for a broad range of applications, from organizing homework assignments to planning an event or tracking work projects.

To Do List with Drop Downs Template

Prioritized Task List Template

This template is a step up from a basic to-do list, as it allows you to rank your tasks with the highest-priority items first. There is also a section for notes where you can elaborate on your tasks or add reminders. This template offers a simple way to stay organized while ensuring that you don’t overlook high-priority tasks.

Prioritized Task List

‌   Download Word Template Try Smartsheet Template   ‌

Yearly Calendar Template

Use this 12-month calendar for a high-level look at your schedule and upcoming tasks. The template displays a standard January-to-December calendar, so you can view your long-term projects and tasks at a glance.

2023 Yearly Calendar with Notes

‌   Download Excel Template

Basic Task Checklist Template

This task checklist offers a basic outline with checkboxes for each item on your to-do list. It also has sections to note the due date and status of each task to assist with planning. After downloading this template, save a blank version so that you have a master copy ready to print and use any time you need to create a new task checklist.

Basic Task List Checklist Template

‌   Download Word Template

Task Analysis Template

Use this task analysis template to determine the resources and time required to successfully complete a given task. The template includes sections for delineating the steps involved in a task, the resources (human, mechanical, or monetary) required for each step, and the time spent on each item. This provides a detailed analysis of a task, which can be useful for training purposes or for any situation where you need to evaluate a process.

Task Analysis Template

Action Item List Template

Help your team stay organized and on task with this action item list for Word. The template includes a tracking number for each action item, start and due dates, the assigned owner for each task, and a notes section for adding updates or resolving issues. By defining and scheduling tasks as actionable items, you can track individual and team progress — and in the process, create a useful communication tool for all team members.

Action Item List Template

‌   Download Template in Word Try Smartsheet Template   ‌

Password Log Template

This template is designed to help you keep track of the passwords to all of your various accounts. List each account, and then fill in the columns for website URL, email address, username and password, security questions and answers, and any additional notes. Save the form to your computer or print a hard copy — remember, though, to store the information in a safe place and and not to share your passwords with anyone.

Password Log Template

Download Password Log Template:

Excel | Word | PDF

Event To-Do List

This template can help you stay organized when planning an event, such as a dinner party, a baby or bridal shower, a wedding, or a birthday party. Simply list each task and the person responsible, and assign a priority level to the task so you and your team can prioritize the many moving pieces. Additionally, note the due date and date completed — any discrepancy between the two dates will help you more accurately plan the timeline for your next event.

Event To Do List Template

Family To-Do List

This template, available in Word and PDF, is ideal for families who want a central resource to organize family tasks. The template provides separate tables for each family member to list their individual tasks, and then register due dates and notes, along with a column to mark completion. Of course, you can add or delete tables as needed.

Family To Do List Template

Download Family To-Do List:

Household Chores Task List Template

This chore list template allows you to create a weekly schedule for all of your household tasks. Create a list of tasks and assign each item to an individual for any day of the week. With a simple format, this template is easy to use, so you can streamline the planning process and start organizing your home. Additionally, you always have the option of saving the template as a PDF and printing a copy to share with others.

Household Chores Task List Template

Project Punch List Form

In the construction industry, a punch list is a document that you complete toward the end of a project. In it, the contractor or property owner lists any work that has been done incorrectly or does not meet the specifications outlined in the original contract. The construction team then uses this punch list as a reference to complete or repair the work items before the project is officially closed. This punch list form provides a separate table to list each work item that needs repair or attention. Save the PDF form, print it, and fill it out by hand for easy use.

Project Punch List Form Template

Project Closeout Template

Use this checklist to ensure you have completed all necessary tasks in a project. This template is designed with construction projects in mind, but you can edit the categories to reflect the needs of any multidimensional project, whether it pertains to building, real estate, or business — or even as a termination checklist if you are ending an association, an agreement, or a hiring arrangement. Simply list each task, the quantity requested (if applicable), specific requirements, and any notes. This easy-to-use form serves as a final check so you don’t overlook any requirements as you prepare to officially close a project.

Project Closeout Checklist Template

Risk Assessment Matrix

Before you embark on a project, you should perform a risk assessment. While you can’t control or prevent every possible risk, taking the time to assess the possible threats to your project will help you plan for and mitigate some hazards. This matrix allows you to perform a qualitative risk assessment, gauge the probability, and predict how each could affect your project budget, scope, and timeline. The template also provides space for you to list events that could trigger each risk, designate a respondee, and make notes for a response plan.

Risk Assessment Matrix Template

Download Risk Assessment Matrix:

Excel | Word  | PDF | Smartsheet

Customer List

This simple form allows you to list contact details for each customer or client. This list includes columns for the company; the name, title, email, and phone number of your contact; and any comments. You can or remove columns as necessary, and highlight or flag certain customers who you need to follow up with.

Customer Contact List Template

Inventory and Equipment Checklist

Use this template to keep track of inventory or equipment you either need or have newly acquired for a project. List each item number and name, followed by a description, date of purchase, cost, and other notes. Additionally, you can track initial value, loan details, and depreciation amounts for each piece of equipment in your inventory.

Inventory Equipment Checklist Template

New Hire Checklist

This template is designed for human resources to ensure that a new employee (and other internal teams) complete all necessary onboarding tasks. The Excel spreadsheet includes columns for completing new hire paperwork and sending it to the appropriate parties, but you can edit the form to include any tasks that your organization requires of new hires. In addition, there is space to assign tasks to employees, to set due dates, and to list contact information.

New Hire Checklist Template

Grocery List

Use this basic template to make a shopping list; you can fill it out on your computer or print and complete it by hand. In addition to providing an easy-to-read table, the template includes a checkbox column where you can mark off each item as you obtain it, as well as a column for individual items and total cost. This template is created with grocery shopping in mind, but you can edit it for retail, gifts, and other consumer needs.

Grocery List Template

‌Download Grocery List: 

Weekly Staff Meeting Template

Use this template to prepare for a recurring meeting. Note your agenda, attendees, action items, and whether or not the associated tasks have been completed. The template is designed with weekly meetings in mind, but you can edit the dates for a monthly, quarterly, or annual gathering.

Weekly Staff Meeting Template

Business Trip Checklist Template

Preparing for a business trip may include managing staff adjustments at work, making schedule changes with family members or caregivers at home, and taking on extra work to prepare for the trip — plus, packing everything you’ll need on the road. Use this business trip checklist template to help make the process more manageable and reduce the likelihood of forgetting a vital task or travel item. Edit the template to reflect your agenda, and then mark each item off your checklist as it’s completed. For personal use, you can also edit this template with relevant details for solo, family, or group travel.

Business Trip Checklist Template

‌  Download Excel Template Try Smartsheet Template   ‌

Student Planner Template

Students can plan for the week by using this free template to keep track of classes and assignments. The template includes columns for listing the due date and status of each assignment, which helps students stay organized, prioritize their workload, and meet deadlines with less stress.

Student Planner Template

Day Planner Template

This detailed day planner template provides multiple sections for planning various aspects of your day, from shopping needs to meals and appointments. There is also room for a general task list and a section to add items to be accomplished on another day. Customize the template by applying new labels to sections to match your daily routines.

Daily Planner Template

Business Plan Checklist

Use this simple business plan template to organize project tasks. The template is divided into phases so you can list tasks chronologically; it also includes columns for start and end dates and duration. Plus, a simple checkbox allows you to clearly mark which steps have been completed so you know your exact progress.

Business Plan Checklist Template

Group Project Task List

This template is ideal for organizing the basics of a group project or any assignment that involves multiple people. Simply list each task, a description, an assignee, a due date, and any notes in the columns provided, and add more columns if needed. This template does not have project management capabilities, but will give you an overview of every individual task and who is responsible for it. For more full-scale project management templates, visit “ Top Project Management Excel Templates .”

Group Project Task List

Job Task Analysis Template

A job task analysis can be used to determine which actions are critical for a certain job. Identifying tasks in this manner can help determine the scope of a job, appraise employee performance, inform training methods, and improve work processes. On this template, you can list the tasks that are required to complete a job, then rate the importance of each task, along with how frequently the actions are performed. You can also document your source of information for each task.

Job Task Analysis Template

‌  Download Word Template

Brainstorm and Collaboration Worksheet

Use this form to record information from a brainstorm or collaboration session. The template includes space to list ideas, their pros and cons, and the originator. In addition, there is a column for each team member to rank each idea. While this template doesn’t assist with idea generation, it enables you to keep all brainstorm information in one place so you can more easily compare ideas when it’s time to make a decision.

Brainstorming and Collaboration Worksheet Template

Download Brainstorm and Collaboration Worksheet:

Internal Audit Checklist

Use this template to prepare for a financial audit. The simple template includes rows for every required document in a standard audit (general ledger, balance and financial statements, tax reports, etc.) and a checkbox to note if an item has been reviewed and is attached. Add or subtract rows to include every document that your audit requires. To learn more about how best to prepare for a financial audit, read this  article .

Internal Audit Checklist Template

Contact List

This Excel template can be used as a contact list for a variety of personal use cases, including for classes, group memberships, event attendees, or emergency communications. The template includes columns for phone, email, and address, as well as to note the preferred mode of contact. The form is fully customizable, so add or subtract sections as needed.

Contact List Template

Download Contact List:

Increase Accountability with Real-Time Task Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Our Privacy Policy describes how we process your personal data.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done. - The Guide to Excel in Everything

Free Calendar Templates

Browse our collection of free printable calendars and calendar templates . In addition to our original Excel Calendar Template , you can find new designs on the year-specific pages listed below. Check out our printable calendars to download a PDF calendar, or continue browsing below to find other schedules, planners, and calendars.

Featured Calendar Pages

Printable Calendars in PDF Format

Yearly Calendar Templates

Yearly Calendar Templates

Monthly Calendar Templates

Monthly Calendar Template

School Calendars

School Calendar Templates

Business Calendars

Weekly Appointment Calendar

Daily and Weekly Calendars and Planners

Printable Daily Desktop Calendar

Birthday Calendars

Printable Birthday Calendar

Calendars for Women's Health

Menstrual Cycle Calendar and Period Tracker

Other Calendars, Schedules, and Planners

Blank Calendars

Other Free Calendars

Follow Us On ...

Calendar Integrated with a To Do List Template in Excel

Starting this month, I have decided to create and share an Excel Template every month. I already have a ready-to-download Excel Templates section on this blog, and I will keep on adding these new templates to this section.

Before I come to this month’s template, I have a favour to ask . If you have any ideas for Excel Templates, do share it with me (email me or leave a comment below). It will help me create stuff that is useful for you and my other readers.

Also, if you are already using a template, and would like to share it with others (and get yourself featured on my blog), just email me or leave a comment below.

Now, here is the Excel Template Of The Month – A Calendar Integrated with a To Do List

Calendar + To Do List Template

In December last year, I was working on creating a calendar template, but things got busy and it fell through the cracks. I picked it up again a few days ago. And this time, I got a bit aspirational and started working on a calendar template that has a to-do list integrated with it (a standalone calendar in Excel wasn’t making much sense to me).

With a bit of VBA and Excel Functions , I have finally created something that I think is worth sharing.

Here is how the template works:

How is it? Do you like it / hate it? I would love to know what you think.

Is there an Excel Template you wish existed? if yes, let me know, and you may just get it 🙂

Other Excel Templates You May Find Useful:


Get 51 Excel Tips Ebook to skyrocket your productivity and get work done faster

52 thoughts on “calendar integrated with a to do list template in excel”.

I am not able to download the template. Also, I have some template ideas but I can’t see your email anywhere?

Hi, the links are not working – is there any way to still access this template? Thanks.

How can the task print on the calendar

Hi – The link is still broken. Anyway you can send me the template? Thank you!

When I try to download the Calendar + To Do List Template, I get an ERROR(404). Can you help me with this please?

The download link doesn’t work

I am unable to download your template with chrome or firefox. is there something I am missing?

Could you provide the link to download? The links on the page aren’t working

hi sumit please share me this Calendar Integrated with a To Do List Template in Excel i can’t download it

hi I tried to download this but it is not downloadable

No puedo descargar la plantilla, ayuda!

Unable to download. Is it not working?? How can I download???

Hi, I have one suggestion to in-corporate. In the To-Do list template some task do not complete on that particular date. So, if we can assign the pending task to some other date directly, it would be great.

Dear Amit, Greetings!

would you share me the template please?

Dear Sr, Greetings!

I am unable to download . Would you please provide me the template.

kind regards,

Need a template to record and keep track of the daily temperature of items, oxygen tank remaining values and sharps needle count of how many used today and also weekly calibration values, this is for a medical setting. The past data can be accessed for any point in time and who entered the information with assignable entry and editing privileges. 🙂 is that asking too much? 🙂

I am unable to download your template. Would you be able to provide a lead towards the coding? Thanks!

Unable to download the sheet

Hi I am not able to download this file “A Calendar Integrated with a To Do List” . Please help.

If I enter info on my phone, or computer or tablet will it go to all 3 devices automatically? TY

Thanks. Can you please add a button to list out daily task list as well, in addition to the already existing monthly task list button.

Hey, can I use this in my project management excel file? I tried copying the two spreadsheets (Calendar, Comments) in my file, but that doesn’t seem to work. Thank you for your assistance.

Hi. would it be possible to have an excel template that has recurring tasks with a pop up reminder. For example: In a restaurant where cleaning tasks have to be done daily,weekly & monthly. could a template remind staff of the task to do and check it as completed then automatically renter into the task list again for the next time. hope this makes sense thanks Declan

It would be great, if you make a video on how to make this Excel template step by step.

How do you get the show monthly task list button done with window to popup?

This is great! But the dates aren’t highlighting when there is a task 100% of the time (I think this is because I have a very long list of tasks and it may be limited?) is there a way I can update this?

Hello, thanks for this is exactly what i need right now at work.

Glad you found it useful!

PLEASE SHARE ME THE Calendar Integrated with a To Do List

Hi, that’s a good start. I think it could be interesting to add a daily workload. So that you can check if you overload your day/week/month.

Is there any possibility to merge between Excel to do list template (drop Down) with the integrated calendar?


Hi there This is great. COuld oyu make it work the other way? I mean could I copy and paste a task list into the comments page and it transfer it to the calendar? That would be helpful for my task. Also it would be great to tbe able to print the claendar out with a list of tasks. Thanks! james

This template is exactly what I need right now! However, when I try to open the downloaded file, I get: 1) Excel opens; no new spreadsheet or this template displayed; or 2) file corrupt. I am using Office 2013.

Hello Yika.. Are you able to open other Excel files? The download file seems to be working fine on my system.

Try this: Open MS Excel, then drag this file and drop it on the open excel workbook. I have been facing the same issue with 2013, and this trick works for me.

This contains macro, so you will have to enable it

Had no problem opening it at work in Office 2007 (or 2010, I don’t remember which). Although I need it for work, I had just wanted to use it here at home to try to get a start on it. I never was able to get it to work. Same problems.


Thanks for sharing.

I would like to submit the Personal Finance Manager Excel template for your consideration. It’s free to download. If you think it’s worth sharing with your readers, please do. Thanks for considering. Best wishes.

Thanks for sharing.. It looks good.. I will soon share it with my readers

Thank you. Best wishes.

What tool do you use to create gif images?

I use Camtasia for it

I have downloaded, but it is not working? Anything to be enabled (Macros)? How to do it? Please explain in the video itself. Thanks a lot for taking more trouble in doing this

Yes, you would need to enable macros for this template to work

please share me the Calendar Integrated with a To Do List

Agree with Snuppelura – needs the dates with the task on list – what if you have multiple tasks on a date, you would not know what dates went with what tasks??? Also – why have the list as a pop-up, why not have the list dynamic based on the selected month/year and always shown??? other than that – very useful and neat Rich

Thanks for commenting Rich.. Have changed the template so the date is now visible for each task. You have given me so many more ideas by mentioning the dynamic list. I will create a separate version and try this dynamic list thing in it 🙂

Good idea, and maybe the calender can default to today’s date?

hi, would it be advantageous to have the date in front of the task when clicking “show monthly tasks list”? The date should preferably show acc to locale settings. And being able to print the task list? What do you think?

Thanks for commenting.. I agree, date was something that should have been there. I have changed the template and updated the article. Now it shows the date. I also like the idea by Rich to show the list as soon as someone changes the month, and it would also be easier to print in that case. I will try and make that change too

Interesting! FYI. A bug occurs for display task for month end. When I click “Show Monthly Tasks”, the task input for the month end date (if any) will fill up the message box…

Thanks for highlighting the bug.. I have fixed it and uploaded the revised version 🙂

Comments are closed.


Best Excel Shortcuts

Conditional Formatting

Creating a Pivot Table

Excel Tables


Creating a Drop Down List

Recording a Macro

© – Free Online Excel Training

Privacy Policy  | Sitemap

Filter by Keywords

How to Make a Calendar in Excel? (2023 Guide With Templates)

Evan Gerdisch

Content Strategist

March 24, 2023

It’s Sunday, and you’re trying to relax. 

However, the thought of Monday’s deliverable haunts you. 😨


Well, it doesn’t always have to be like that. 

If you use a calendar, you can plan your week or even month ahead, and stop stressing out for no reason!

Want to learn how to make a calendar in Excel?

In this article, we’ll take you through the steps you need to take to make a calendar in Excel and even highlight some handy templates. We’ll also highlight Excel calendars’ limitations and suggest an alternative that lets you make better calendars.

What Is a Calendar in Excel?

4 steps to create a calendar in excel, 3 excel calendar templates, 3 limitations of excel calendars, create effortless calendars with clickup.

Let’s begin!

ClickUp Calendar View Blog CTA

An Excel calendar is like any other calendar 📆, just on Microsoft Excel. 

You can use it as a daily planner , weekly planner, task planner, and even create a printable calendar. In project management, teams often use Excel to create project calendars (like a quarterly calendar for finances) and timelines to track tasks and resources.

After all, if there’s data that needs organizing, there’s Excel.

And whatever be your need for an Excel calendar, there’s more than one way to create it. 

Just Google ‘create calendar in excel,’ and you’ll see what we’re talking about.

Here are some ways you can create a calendar in Excel:

Note : you can even create calendars in Google Sheets , Google Docs , Microsoft Word or PowerPoint if you like, or use these other calendar apps .

In this article, we’ll give you a step-by-step guide on how to create a calendar in Excel from scratch, using the manual approach.

Here we go!

Follow these simple steps to create a calendar in Excel from scratch. 

The steps work for Excel Online, the Excel 2010 version, and up.

Step 1: Add the days of the week

Open a new Excel file and name it the year you want. 

For this example, we’ll name ours ‘ Calendar 2021 ’.

Then, type in the days of a week in the second row of the Excel sheet.

spreadsheet listing the days of the week

Step 2: Format cells to create days in a month

Now, insert the days of a month under the row that contains the weekdays.

The days will be a calendar table or grid of seven columns (seven days a week) and six rows (to accommodate 31 days), as highlighted in the image below.

spreadsheet listing days of the week with several columns selected

To format the cells, let’s start with the column width.

Select the seven columns ( A-G ), and adjust the first column’s width to the size of your liking. All seven columns will automatically take the same size when you do so.

That was easy, right?  

Now let’s adjust the row height with a very similar process. 

Select six rows ( 3-8 ) under the ‘ days of the week ’ row and adjust the first row’s height to your desired size. All six rows will again automatically take the same height.

It’s taking shape and already looks like a calendar! 📅

In the next step, add the digits for the days and align them to each cell’s upper-right corner representing a day.

To do so, highlight the grid of seven columns and six rows under the weekday header row and then right-click on any selected cell.

Select Format Cells > Alignment .

Set the horizontal text alignment to Right (Indent) and the vertical text alignment to Top . Click on OK, and the cells will get aligned.

Excel's Format Cells Window

Now, insert the numbers in the cells. 

Refer your laptop or mobile’s calendar or just Google Calendar 2021, and that should help.

This will help you find out which day of the week your calendar should start on. In 2021, Jan 1st was a Friday, so you start numbering January from F3 .

Insert the numbers sequentially till you reach the last day of the month.

spreadsheet formatted like a calendar

Since this is the January calendar, name it so. 

Highlight the cells in the first row from A1 to G1, and then click on Merge & Center .

In the merged cell, type in January , and voila, your first month is ready!

Change the font size and font color to your preference.

spreadsheet formatted as a January calendar

Step 3: Create the next month

Since a year has 12 months, you have to create 11 more tabs, each representing a month in your Excel workbook.

Copy the January worksheet to create the February sheet. 

To do so, right-click on the January tab and select Move or Copy .

When the Move or Copy dialogue box appears, select (move to end) > check off Create a copy > click OK .

Excel will create a new calendar sheet as ‘ January (2) .’ 

Rename the sheet as ‘February’ and then edit the days’ numberings on the sheet accordingly.

Don’t forget to change the month name to February in the first row of the Excel worksheet.

Quick Tip : if you want to find today’s date, just click on a cell outside the calendar grid, and click on the formula bar. Type =TODAY() and hit enter , the current date will appear.

spreadsheet displaying multiple dates

You can always change the date format to your preference.

Step 4: Repeat the process for other months

Repeat the above step for the rest of the ten months. 

Make ten more copies of the ‘January’ tab and edit the dates and month titles accordingly.

How long have you been at it?

But it’s the last one, we promise.

You’ve now learned how to create an entire calendar in an Excel spreadsheet from scratch!

We know what you’re thinking: isn’t there an easier way to go about creating a calendar ?

Well, you could always use an Excel calendar template …

There are several Excel free calendar templates available on the web, and the options can leave you feeling overwhelmed.

Don’t worry. 

Here are three free Excel calendar templates so that you can skip the research:

1. Weekly calendar template for 2021

This is a great weekly calendar to note down your to-dos for each day.

spreadsheet with January to-do list

Download this weekly calendar 2021 for Excel .

2. Weekly schedule planner

Here’s another weekly calendar you can use to plan your week ahead of time to stay organized.

This weekly schedule planner is actually a built-in Excel template. 

To find it, just go to Excel’s Home tab , then click on More Templates > Calendars .

Scroll down to find this template and many more, including monthly calendar and yearly calendar templates.

spreadsheet formatted as a weekly planner

3. Project calendar template

Here is a calendar template designed for basic excel project management . You can use it to view project meetings and deadlines .

spreadsheet formatted as a project calendar

Download this project calendar template .

Why would anyone create an Excel calendar when there are calendar apps that provide more functionality? 🤔

Our thoughts exactly.

Excel calendars aren’t ideal and here’s why:

Not only is creating an Excel calendar from scratch a lengthy process, but most of its templates lack flexibility.

And that’s just the tip of the iceberg. 

Here are three more limitations that might have you searching for an excel alternative .

1. No drag and drop abilities

If you’re looking for a calendar that’s flexible and interactive, an Excel calendar isn’t the right choice.

There’s no way you can drag and drop items on your calendar. Rearranging calendar items will take you a fair amount of time with all the cutting, copying, and pasting.

So an Excel calendar is like a wall calendar on my screen?

Pretty much.

2. Can’t create or assign tasks

A calendar in Excel is… just a calendar. 

It’s not a tool that helps you perform workflow-related tasks.

Need to create tasks on the calendar? Not possible.

Need to assign tasks? Nope, you can’t.

If you’re okay with just knowing the day and date or typing in data on a calendar, Excel works for you. 

However, if you want to do more than that on your calendar, you’ll have to look elsewhere.

3. Creating reminders can be an annoying process

Calendars and reminders should go hand in hand, right?

You don’t want to miss out on important dates, tasks, or meetings. 

Unfortunately, you will if you use an Excel calendar because there are no easily accessible reminder options here. 

Depending on the approach you take, you may have to learn conditional formatting, an Excel formula or two, a bit of Visual Basic, and understand what the developer tab is…

We know, you’re probably already thinking about Excel calendar alternatives .

Well, here’s one for you: ClickUp !

Whether you’re a project manager, company owner, freelancer, or employee, ClickUp is all you need to organize your work.

Use ClickUp’s Calendar view to:

How do you add the Calendar view?

ClickUp Calendar view

There you go. Your calendar is ready! 🙌

Or you can use one of ClickUp’s pre-built calendar templates! Try out one of these templates for your team!

Project Management Calendar Template

ClickUp’s Project Management Calendar Template is designed to help you stay organized and productive. With this template, you can easily set deadlines, assign tasks to team members, keep track of progress, and more.

This calendar template is perfect for project managers who need to manage multiple projects at once or teams who want to collaborate better on their tasks. You can customize the columns in the calendar template to

ClickUp Project Management calendar

Content Management Calendar Template

ClickUp offers hundreds of ready-to-use templates in its Template Center, there’s one that stands out for content planning—the ClickUp Content Management Template . This template makes the top of our list because it’s completely flexible and customizable to your specific content workflow.

ClickUp Content Management Template - Calendar View

You can now view your tasks over your desired time period. It can be a day, four days, a week, or even a month. It’s pretty flexible.  

The most fun bit is that any Task with a start or due date in ClickUp will automatically appear on the Calendar. Like magic.

You can even spot a sidebar that contains unscheduled tasks. 

Just drag and drop them in the calendar to schedule them in seconds

Also, make your calendar look exactly how you want it by choosing the task card items. You can hide or show weekends, make Assignees , Priorities , and Tags visible, etc.

But wait, do you already use other calendar apps?

In that case, ClickUp offers you calendar feeds that let you send scheduled tasks directly to your Google Calendar or Outlook calendar, or even Apple calendar .

All the changes you make here on ClickUp will appear on your favorite calendar app.

But hold up. 

This isn’t the end. 

There’s a whole lot you can do in ClickUp.

Check out these fantastic features to find out:

See How ClickUp Can Help your Team ‘ Excel ‘

An Excel calendar is as helpful as a regular calendar. 

You can type things in, see the day and date. But that’s about it.

Even your mobile devices can do a fine job for this, r ight?

You need a calendar that helps you schedule tasks and meetings, send you reminders, and helps you get things done.

And where do you find such a useful calendar?

In ClickUp!

This powerful project management tool can be your calendar, workflow and resource manager, to-do list app, and so much more. 

ClickUp really is an all-in-one tool.

Get ClickUp for free today , and easily keep up with all your calendars!

Related readings:

Questions? Comments? Visit our Help Center for support.

Receive the latest WriteClick Newsletter updates.

Thanks for subscribing to our blog!

Please enter a valid email

Weekly Task Schedule Template

Weekly Task Schedule

Download Template:

Get EdrawMax Now!

Share Template:


  1. Free Weekly Schedule Templates For Excel

    Task calendar template

  2. 15 Free Weekly Calendar Templates

    Task calendar template

  3. Weekly Task Schedule

    Task calendar template

  4. Monthly Task Calendar Template :-Free Calendar Template

    Task calendar template

  5. httpwww.vlashed.comwp-contentuploads201705others-colorful-weekly

    Task calendar template

  6. Monthly Task Calendar Template :-Free Calendar Template

    Task calendar template


  1. Workshop Wednesday

  2. Microsoft Project Create a Standard Calendar Template

  3. Tutorial : Calendar Overview

  4. Learn how to design a calendar in easy steps

  5. Microsoft Project Create a 24 Hour Calendar Template

  6. How to set the default duration for calendar events


  1. How Should You Get Organized With Free Online Calendar Templates?

    We all have busy days packed with everything from dentist appointments to the kids’ soccer practices to the conference calls we aren’t exactly looking forward to. That’s where online calendar templates come in.

  2. How Do You Find Calendar Templates Online?

    If the members of your family always seem to be bustling from one place to the next, it can feel almost impossible to stay on track and make sure everyone is in the right place at the right time. For busy families, calendars serve a much gr...

  3. The Ultimate Guide to Choosing the Right Calendar Scheduling Template

    When it comes to managing your time and staying organized, calendar scheduling templates are a great way to keep your life on track. The first step in choosing the right calendar scheduling template is to determine what type of template you...

  4. Schedule design templates for Excel

    Time is on your side when you keep track of your schedule with customizable, easy-to-use Excel schedule templates. Scheduling everything from workday tasks to

  5. Excel calendar templates

    To-do lists. Task trackers. Budget trackers. Daily schedule tracker. Download a calendar template: Browse

  6. Free Project Calendar Templates

    Save time when building out your next project plan (in either weekly or monthly increments) with this 4-week project timeline template. Add project tasks and

  7. 30+ Free Task and Checklist Templates

    You can use this daily task list template to schedule tasks throughout the day while also planning ahead for an entire week. Choose the starting time for each

  8. Free and customizable calendar templates

    You could also use our monthly task calendar template to help you stay on top of chores and duties at home or work. Canva's calendar templates are customizable

  9. Free Schedules for Excel

    Gantt Chart template is perfect for project scheduling and detailed task scheduling.

  10. Free Calendar Templates

    Browse our collection of free printable calendars and calendar templates. In addition to our original Excel Calendar Template, you can find new designs on

  11. Calendar Integrated with a To Do List Template in Excel

    The task for that date gets recorded in a separate worksheet. Calendar cum To Do List Template in Excel - Enter Task. You can enter multiple tasks for different

  12. Excel Team Calendar Template Download: Plan Monthly Schedule

    Task Planning template which is calendar based allows resource planning for the team by using a matrix of resources, dates, and tasks.

  13. How to Make a Calendar in Excel? (2023 Guide With Templates)

    An Excel calendar is like any other calendar , just on Microsoft Excel. You can use it as a daily planner, weekly planner, task planner, and

  14. Weekly Task Schedule Template

    Scientifically arrange your week tasks with the help of this finely designed template. Edraw calendar maker can easily create task schedule like this.