- The Guide to Excel in Everything

Task List Templates

The Excel task list templates on this page demonstrate some of the many ways that you can track tasks using a spreadsheet, from simple to do lists to more advanced Gantt charts. These templates demonstrate using icon sets to display priorities, using conditional formatting to display a progress bar, creating a gantt using using a stacked bar chart, and using a check mark to cross out tasks when they've been completed.

Tell me what you think about these templates: Leave a comment on the related blog article " Add Cool Features to Your To Do Lists ."

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Task Checklist Template

Printable task list templates, project task list template.

Project Task List Template

License : Private Use (not for distribution or resale)


This spreadsheet demonstrates the use of conditional formatting to highlight the Priority column, to add a progress bar to the % Complete column, and to create a functioning check box via data validation. It also includes columns for entering budget and hours spent on each task.

Update 9/23/2019: Added the Google Sheets version - replaced the icon sets with in-cell checkboxes. Google Sheets does not yet have in-cell data bars (for the % Complete column).

Simple Task Tracker Template

Screenshot of the Task Tracker Template in Excel

This task tracker template demonstrates the use of custom icon sets via conditional formatting to show a priority rating of 1-4 with different color circles. It uses a similar technique for the checkbox in the Done column.

Project Task List with Gantt Chart

Project Task List Template with Gantt Chart

A gantt chart can be created from a task list using a stacked bar chart in Excel. This is a functional template that can be used for real project management tasks, but the primary purpose is to demonstrate how the data table is set up to create the gantt chart.

Screenshot of the Task Checklist in Excel

This task list template demonstrates how to create a checkbox using a data validation drop-down and how to use simple conditional formatting conditions to display HIGH, MEDIUM and LOW priority values. It also uses conditional formatting to change fonts to a gray strike-through when the checkbox is checked.

► How to Insert a Check Mark in Excel (on youtube)!

More Templates For Tracking Tasks

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Calendar design templates

Keep track of each and every thing in style with customizable calendar design templates. from personal planning to promotional calendars for customers and followers, find calendar templates for every kind of project and aesthetic..

calendars photo

Keep your life on track using calendar templates

Stay on top of all the events and tasks in your busy life using Excel calendar templates. You can play with fun color schemes while you’re designing a calendar for each month. Spice up your designs by adding real and animated photos as the background. Change the size of your calendar so that you can highlight special events on your website, social media platforms, and via email. Keep a smaller calendar on your smartphone and print out big ones to keep in your home. Save your design so you can reuse it month after month and year after year. You can even use Excel templates to build and follow a social media calendar so that you know what you want your business to post and when you want to post it. Use the calendars to organize your business life and personal lives so that you never miss a beat or a special event. Blog

Access a monthly schedule template for Excel

Task calendar template Excel

One of the most important parts of operating a business is managing its schedule. A monthly schedule template for Excel can help accomplish this by laying out all the important dates you have coming up. This can inform you of team meetings, project deadlines, and other significant events.

In this article, you’ll see how creating a simple monthly schedule using an Excel calendar template can clear the fog ahead and set you and your company up for ongoing success. In order to create a monthly schedule template, having a clear definition of what a schedule template is is a must.

Get the template

What is a monthly schedule template for Excel?

A blank printable monthly schedule template is a simple, yet effective tool for laying out upcoming events, important dates, and project deadlines in a single place. The monthly schedule template allows you to plan for the weeks and months ahead so that you and your team members can stay on top of your workloads.

A typical Microsoft Excel or Google Sheets monthly schedule template will include an outline for each month of the year, either as a single worksheet or 12 individual worksheets. Each month is broken down into the days of the week, beginning with Sunday or Monday. There is also a space for writing notes in a side column, a built-in to-do list, and budget and task trackers.

Tracking events and schedules is a crucial part of running a successful team, but it also has specific benefits when it comes to project management.

Download Excel template

Why use a monthly schedule template?

The role of the monthly schedule is self-explanatory: it provides you with a lay of the land, mapping out which important events and dates are approaching. However, it can also help you streamline project management, build harmonious team dynamics, and stay on top of client deadlines when used effectively.

69% of project planners claim that senior management values project management. Since time scheduling is a cornerstone of task management, the monthly schedule can be critical for hitting professional goals and efficient workflows.

The monthly schedule template for Excel divides months into weeks and weeks into days. Like a school calendar, it shows you all significant upcoming dates at a glance, but you can also zoom in and see what individual tasks you have on your plate each day.

With a monthly schedule template in place, you’re less likely to be blindsided by deadlines or meetings that could otherwise pass you by. You can set up a system of checking your schedule regularly, so you can have an eye on the big picture and ensure you’re on track to complete your long-term goals. It also helps you avoid getting bogged down in the minutiae of your day-to-day roles and responsibilities.

Monthly schedule timeline view example

When you have a monthly schedule, you can share it with your team, so you’re all on the same page. Syncing up your calendars with the schedule, you can lower the risk of missing project deadlines as the responsibility is shared. 20% of work time is taken up by team collaboration, so it’s important that teams are equipped with tools to sync up their workflows.

Monthly scheduling templates likely look different from company to company, but it’s sometimes helpful to know what you need once you’ve seen some examples.

What are some examples of monthly schedule templates?

From marketing campaign scheduling calendars to templates for project deadlines, there are several ways you can go about creating your monthly schedule template. Let’s take a look at a few templates for inspiration.

1. Marketing monthly schedule template

example of a monthly marketing schedule

( Image Source )

Use the marketing monthly employee schedule to outline your strategy for each marketing channel you use. If you’re planning on pouring resources into social media marketing, for example, this template can help you allocate the necessary human and financial capital. It can also provide you with a means of tracking the timeline to completion on a month-to-month basis.

2. Meeting monthly schedule template

screenshot of monthly meeting plan

Using it in tandem with automatic reminders is a powerful and effective way to stay on top of your work responsibilities. If you’re liable to forget a particular event, having it written down on a schedule like this and set up as a reminder is a surefire way to keep it in your mind.

3. Monthly schedule template for project deadlines

example of a monthly schedule deadline template

Deadlines can creep up on you if your focus lies elsewhere. It’s easy to develop tunnel vision while working on a single project. To ensure you never miss a deadline again, set up a monthly deadline tracking system like this one, and you’ll have a visual reminder of important upcoming due dates.

The above examples will certainly help you plan your monthly activities, but as far as customization goes or the ability to seamlessly include it in your workflow, you may feel limited. To edit events in real-time, tag coworkers, receive status updates on task progress, and keep all of your work in one place, you can turn to a template.’s monthly schedule template

The monthly schedule template for Excel is simple to use and can streamline your efforts to organize your workload. With a template like this one, you’ll be able to stay on top of several projects consecutively, meeting deadlines and attending meetings punctually.

The template does all the heavy lifting for you, so all that’s left to do is enter information about your activities for each day of the week. That way, the upcoming month’s work won’t feel quite as overwhelming.

monthly schedule main table view example’s monthly schedule template is customizable to suit your needs. You can also use the monthly template from in tandem with the remote work and weekly schedule templates. Syncing up your schedule with those of your colleagues can make it easy to coordinate and collaborate on projects. The template is fully online so your team can add information in real-time.

The Work OS grants you access to effective project management solutions , which you can rely on for mapping out project milestones in a single interface for everyone to see. With the Work OS, teams can attach or link any work on the template to their workflows and tag peers to keep them in the loop. has dozens of pre-built, customizable templates so teams can get started on workflows immediately. From content calendars to daily work schedules, let’s take a look at some other scheduling templates.

Related templates has a handful of related templates that can be used in conjunction with the monthly schedule template.

Content calendar

The content calendar template from provides a framework for all things content. With it, you can map out your content marketing strategy, including publishing dates, key deadlines, and relevant workflows.

When used with the monthly schedule template, the content calendar schedule can sync up your content-producing responsibilities with everything else you have on your plate. For example, calendar templates like this one can be shared with the sales and marketing departments to ensure a cohesive approach to content production.

Remote work schedule

The remote work schedule template allows you to manage a remote team or collaborate with coworkers even while you’re out of the office. The template lets you create tasks, delegate them, and then execute them all according to your criteria and timelines.

Daily work schedule

The daily work schedule template is the micro-level organization system to match the macro-level monthly schedule. If you have too much on your plate to cover in a monthly schedule, the daily work schedule can help you free up headspace as you list out everything on your to-do list for each upcoming workday.

Have some additional questions about schedule templates? We answer a few of the most popular questions below.

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FAQs about monthly schedule templates

How do i make a monthly schedule.

To make a monthly schedule, download the Excel template, and add all the relevant information in the corresponding fields. If you have a meeting that takes place every Monday at 9 a.m., add that into the template to ensure it never slips your mind.

You can customize the monthly schedule to suit your needs and preferences, too. For instance, you could color-code every important due date to make it easy to identify looming deadlines.

How do you use a monthly planner?

You can use a monthly planner to organize information related to upcoming work-related tasks, meetings, and deadlines. To use it, gather all the necessary information about your work activities and duties for the upcoming month, and add it all to the spreadsheet. Once you’ve done that, you can tailor the monthly schedule to your needs. Make changes such as color-coding certain events or setting up recurring reminders to personalize the schedule.

If you’d like more customization options,’s monthly schedule template could be a good choice, as it allows you to easily adjust the layout of your schedule to your needs. Unlike a spreadsheet, you don’t have to worry about setting it up yourself — just enter your schedule information and you’re good to go.

Is there a monthly calendar template in Excel?

Yes, Microsoft Excel has a variety of pre-made monthly calendar templates you can use with different themes and styles. Alternatively, you can use’s customizable monthly schedule template if you don’t want to feel limited by your formatting options.

How do I create a rotating schedule in Excel?

To create a rotating schedule in your Excel monthly calendar, type in the names of your employees or coworkers in the first column. Next, using a code such as ‘M’ for morning and ‘E’ for the evening, map out employee schedules for upcoming shifts. You can make more sheets and copy the monthly schedule template for Excel if it stays the same for consecutive months.

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Task calendar template Excel

Present your data in a Gantt chart in Excel

A Gantt chart helps you schedule your project tasks and then helps you track your progress.

Need to show status for a simple project schedule with a Gantt chart? Though Excel doesn’t have a predefined Gantt chart type, you can create one using this free template: Gantt project planner template for Excel

Need to show status for a simple project schedule with a Gantt chart? Though Excel doesn’t have a predefined Gantt chart type, you can simulate one by customizing a stacked bar chart to show the start and finish dates of tasks, like this:

Sample simulated Gantt chart

To create a Gantt chart like the one in our example that shows task progress in days:

Select the data you want to chart. In our example, that’s A1:C6

sample table data for the Gantt chart

If your data’s in a continuous range of cells, select any cell in that range to include all the data in that range.

If your data isn't in a continuous range, select the cells while holding down the COMMAND key.

Tip:  If you don't want to include specific rows or columns of data you can hide them on the worksheet. Find out more about selecting data for your chart.

Click Insert > Insert Bar Chart > Stacked Bar chart.

On the Insert tab, select Bar Chart, and then select Stacked Bar Chart

Next, we’ll format the stacked bar chart to appear like a Gantt chart. In the chart, click the first data series (the Start part of the bar in blue) and then on the Format tab , select Shape Fill > No Fill .

On the Format tab, select Fill, and then click No Fill

If you don’t need the legend or chart title, click it and press DELETE.

Let’s also reverse the task order so that it starts with Task1. Hold the CONTROL key, and select the vertical axis (Tasks). Select Format Axis , and under Axis Position , choose Categories in reverse order .

Customize your chart

You can customize the Gantt type chart we created by adding gridlines, labels, changing the bar color, and more.

To add elements to the chart, click the chart area, and on the Chart Design tab, select Add Chart Element .

On the Chart Design tab, select Add Chart Element

To select a layout, click Quick Layout.

On the Chart Design tab, select Quick Layout

To fine-tune the design, tab through the design options and select one.

On the Chart Design tab, select a chart format

To change the colors for the chart, click Change Colors .

On the Chart Design tab, select Change Colors

To reuse your customized Gantt chart, save it as a template. Hold CONTROL and click in the chart, and then select Save as Template .

Hold COMMAND and click the chart, and then select Save As Template

Did you know?

Microsoft 365 subscription offers premium Gantt chart templates  designed to help you track project tasks with visual reminders and color-coded categories. If you don't have a Microsoft 365 subscription or the latest Office version, you can try it now:

Link to try or buy Microsoft 365

Create a chart from start to finish

Save a chart as a template


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Task calendar template Excel

Free Printable Daily Calendar Templates

By Kate Eby | January 2, 2018

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If you’re juggling classes and school assignments, managing a busy work schedule, or trying to balance family and business responsibilities, a daily calendar can help you get organized and use your time effectively. Many calendar and planner options exist in both electronic and traditional print formats.

Each type of calendar will have its benefits and drawbacks, and some may be better suited for certain uses than others. So you may have to try a few options before determining the best choice for your needs. To help you get started, there are a variety of free daily calendars available for download below. Choose from Microsoft Excel or Word, PDF, or Google Docs templates . All are customizable, and feature a professional appearance and intuitive layout.

Daily Calendar Templates

Blank daily calendar template - excel.

Daily Calendar Template

This daily calendar displays only the days of the week, starting with Sunday. Use the blank slate to fill in whichever month and dates you wish along with events, holidays, and any other planning items. You can also use the calendar without dates and simply have a daily and weekly schedule for any month. A blank daily calendar gives you the freedom to customize the template to match your needs.

Download Blank Daily Calendar Template

Excel | Smartsheet

Printable Daily Calendar Template

Printable Daily Calendar Template

This daily printable calendar provides a simple layout for tracking appointments and tasks. Create a simple daily calendar and to-do list that you can print on letter-size paper and add to a binder to make your own planner. To save paper, print the pages double-sided.

Download Printable Daily Calendar Template

Word    |    PDF

Planner Templates

Daily planner template - excel.

Daily Planner Template

A daily planner combines a calendar with additional sections for planning and organizing your time. This template includes a task list to help you prioritize activities for each day, and a notes section for important reminders. The calendar breaks down each hour into 15-minute segments so that you can follow a detailed plan throughout the day.

Download Daily Planner Template

Excel  |  Smartsheet

Personal Planner Template

Personal Planner Template

A personal planner is a useful tool for organizing the tasks of daily life — such as meal planning, errands, and chores — along with setting and working toward personal goals. This daily printable calendar can be used for any date or day of the week. Print multiple pages to create a handy planner with your routines and reminders compiled in one spot.

Download Personal Planner Template

Weekly Planner Template for 2023 - Google Sheets

2023 Weekly Planner Template

If you want a Google Docs version of a weekly planner, quickly save this template to your Google Drive account and then print it, use it on a device, or share it online. This planner shows an entire week on one page so that you can manage daily affairs and get a weekly overview. This template features five weeks displayed on separate sheets.

Download Weekly Planner Template - 2023

Excel | Google Sheets

Monthly Planner Template for 2023 - Google Sheets

2023 Monthly Planner Template

This monthly planner shows each month in a spreadsheet format with weeks and dates listed on the left side of the template. The horizontal format makes it easy to view multiple weeks at a glance. Listed on a separate sheet is each month of the year, so you can create comprehensive weekly, monthly, and annual plans.

Download Monthly Planner Template - 2023

Day Planner with Task List

Daily Planner with Task list template

This printable PDF day planner includes a task list and hourly schedule. The template is designed for simplicity and ease of use, and you can use it for a wide range of tasks, from office management to household chores. If you want to adjust the format or add new sections for a personalized day planner, you can customize the layout.

Download Day Planner with Task List

Excel  |  PDF

Daily Schedule Templates

Daily work schedule template - excel.

Daily Work Schedule Template

This daily schedule template allows you to set the beginning date, starting hour for each day, and time interval. You get a daily schedule, a section for notes, and a weekly overview. Create a comprehensive plan for your workday, set goals for the week, and improve your work performance by prioritizing important tasks.

Download Daily Work Schedule Template

Daily Shift Calendar Template - Excel

Daily Shift Calendar Template

Plan a daily shift schedule for multiple employees with start and end times for each shift, the workstation or department for each employee, and total hours worked. This template provides a daily and weekly view, so you can quickly get a snapshot of the schedule over the course of a week. An employer can also use this calendar to track attendance or plan vacation time.

‌ Download Daily Shift Calendar Template - Excel

Daily Hourly Schedule Template - Excel

Daily Hourly Schedule Template

Create a simple daily calendar with hourly segments that can be broken down into shorter increments. This makes it easy to organize longer projects into manageable pieces, or to schedule short tasks such as setting an appointment or making a phone call. An hourly schedule can be used for planning work, home, or school activities.

Download Daily Hourly Schedule Template

Excel | Word | PDF | Smartsheet

Simple Daily Agenda Template - Word

Daily Meeting Agenda Template

Manage daily meetings with this agenda template for Microsoft Word. Track attendees, schedule and assign agenda items, and use the comments section to provide instructions or take meeting notes. You can also document the date, time, and location of the meeting for future reference.

‌ Download Simple Daily Agenda Template - Word

Daily Log Template - Excel

Daily Log Template

Use this daily log template for planning or for creating a record of completed tasks, which may be useful for tracking project issues, preparing for an event, or documenting activities at a training or seminar. It can also serve as a simple schedule for meetings, appointments, errands, and work duties. There is also room for additional daily notes.

Download Daily Log Template

Daily Task List Templates

Daily to-do list template - excel.

Daily To Do List Template

Prioritize tasks and create a timeline with this detailed to-do list template. You can categorize tasks, track the status of each one, and set due dates. This daily to-do list is ideal for personal planning or shared work projects. Plan, organize, and implement project actions while communicating effectively with team members.

Download Daily To-Do List Template

Excel | PDF |  Smartsheet

Daily Checklist Template - Excel

Daily Checklist Template

This daily checklist template includes both portrait and landscape options, each showing an entire week on one sheet. Create daily and weekly to-do lists, and use the checkboxes to mark off completed items. You can also print this Excel template as a PDF file for a paper version of a daily checklist.

‌ Download Daily Checklist Template - Excel

Using a Day Planner Effectively

Knowing what you need to accomplish on a particular day and the alloted time for each task can provide a sense of control, both reducing stress and making it more likely that everything gets done. A daily planner is a simple tool, but if used consistently it can help you stay on top of your schedule, be more productive throughout the day, and have a better sense of how much time is available for taking on additional responsibilities or managing unexpected events.

The best type of planner is one that works well for you. Whether you use an online service, time-management software, or a paper planner, be sure to check it regularly, stick to your daily plan as much as possible, and move unfinished items forward. Prioritizing tasks will help ensure that your backlog consists of low-priority tasks.

Set aside time in your daily planning to address these items without having them interfere with more urgent responsibilities. This system holds true for planning your personal or professional life, which you can combine in a single planner or keep separate depending on your inclination.

Some people prefer to keep work duties separate from personal tasks and goals, while others prefer not to juggle two separate planners. Follow your own preferences based on workload and personal habits to find an effective approach to daily planning.

Create a Custom Daily Calendar in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

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How to Make a Calendar in Excel? (2023 Guide With Templates)

Evan Gerdisch

Content Strategist

March 24, 2023

It’s Sunday, and you’re trying to relax. 

However, the thought of Monday’s deliverable haunts you. 😨


Well, it doesn’t always have to be like that. 

If you use a calendar, you can plan your week or even month ahead, and stop stressing out for no reason!

Want to learn how to make a calendar in Excel?

In this article, we’ll take you through the steps you need to take to make a calendar in Excel and even highlight some handy templates. We’ll also highlight Excel calendars’ limitations and suggest an alternative that lets you make better calendars.

What Is a Calendar in Excel?

4 steps to create a calendar in excel, 3 excel calendar templates, 3 limitations of excel calendars, create effortless calendars with clickup.

Let’s begin!

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An Excel calendar is like any other calendar 📆, just on Microsoft Excel. 

You can use it as a daily planner , weekly planner, task planner, and even create a printable calendar. In project management, teams often use Excel to create project calendars (like a quarterly calendar for finances) and timelines to track tasks and resources.

After all, if there’s data that needs organizing, there’s Excel.

And whatever be your need for an Excel calendar, there’s more than one way to create it. 

Just Google ‘create calendar in excel,’ and you’ll see what we’re talking about.

Here are some ways you can create a calendar in Excel:

Note : you can even create calendars in Google Sheets , Google Docs , Microsoft Word or PowerPoint if you like, or use these other calendar apps .

In this article, we’ll give you a step-by-step guide on how to create a calendar in Excel from scratch, using the manual approach.

Here we go!

Follow these simple steps to create a calendar in Excel from scratch. 

The steps work for Excel Online, the Excel 2010 version, and up.

Step 1: Add the days of the week

Open a new Excel file and name it the year you want. 

For this example, we’ll name ours ‘ Calendar 2021 ’.

Then, type in the days of a week in the second row of the Excel sheet.

spreadsheet listing the days of the week

Step 2: Format cells to create days in a month

Now, insert the days of a month under the row that contains the weekdays.

The days will be a calendar table or grid of seven columns (seven days a week) and six rows (to accommodate 31 days), as highlighted in the image below.

spreadsheet listing days of the week with several columns selected

To format the cells, let’s start with the column width.

Select the seven columns ( A-G ), and adjust the first column’s width to the size of your liking. All seven columns will automatically take the same size when you do so.

That was easy, right?  

Now let’s adjust the row height with a very similar process. 

Select six rows ( 3-8 ) under the ‘ days of the week ’ row and adjust the first row’s height to your desired size. All six rows will again automatically take the same height.

It’s taking shape and already looks like a calendar! 📅

In the next step, add the digits for the days and align them to each cell’s upper-right corner representing a day.

To do so, highlight the grid of seven columns and six rows under the weekday header row and then right-click on any selected cell.

Select Format Cells > Alignment .

Set the horizontal text alignment to Right (Indent) and the vertical text alignment to Top . Click on OK, and the cells will get aligned.

Excel's Format Cells Window

Now, insert the numbers in the cells. 

Refer your laptop or mobile’s calendar or just Google Calendar 2021, and that should help.

This will help you find out which day of the week your calendar should start on. In 2021, Jan 1st was a Friday, so you start numbering January from F3 .

Insert the numbers sequentially till you reach the last day of the month.

spreadsheet formatted like a calendar

Since this is the January calendar, name it so. 

Highlight the cells in the first row from A1 to G1, and then click on Merge & Center .

In the merged cell, type in January , and voila, your first month is ready!

Change the font size and font color to your preference.

spreadsheet formatted as a January calendar

Step 3: Create the next month

Since a year has 12 months, you have to create 11 more tabs, each representing a month in your Excel workbook.

Copy the January worksheet to create the February sheet. 

To do so, right-click on the January tab and select Move or Copy .

When the Move or Copy dialogue box appears, select (move to end) > check off Create a copy > click OK .

Excel will create a new calendar sheet as ‘ January (2) .’ 

Rename the sheet as ‘February’ and then edit the days’ numberings on the sheet accordingly.

Don’t forget to change the month name to February in the first row of the Excel worksheet.

Quick Tip : if you want to find today’s date, just click on a cell outside the calendar grid, and click on the formula bar. Type =TODAY() and hit enter , the current date will appear.

spreadsheet displaying multiple dates

You can always change the date format to your preference.

Step 4: Repeat the process for other months

Repeat the above step for the rest of the ten months. 

Make ten more copies of the ‘January’ tab and edit the dates and month titles accordingly.

How long have you been at it?

But it’s the last one, we promise.

You’ve now learned how to create an entire calendar in an Excel spreadsheet from scratch!

We know what you’re thinking: isn’t there an easier way to go about creating a calendar ?

Well, you could always use an Excel calendar template …

There are several Excel free calendar templates available on the web, and the options can leave you feeling overwhelmed.

Don’t worry. 

Here are three free Excel calendar templates so that you can skip the research:

1. Weekly calendar template for 2021

This is a great weekly calendar to note down your to-dos for each day.

spreadsheet with January to-do list

Download this weekly calendar 2021 for Excel .

2. Weekly schedule planner

Here’s another weekly calendar you can use to plan your week ahead of time to stay organized.

This weekly schedule planner is actually a built-in Excel template. 

To find it, just go to Excel’s Home tab , then click on More Templates > Calendars .

Scroll down to find this template and many more, including monthly calendar and yearly calendar templates.

spreadsheet formatted as a weekly planner

3. Project calendar template

Here is a calendar template designed for basic excel project management . You can use it to view project meetings and deadlines .

spreadsheet formatted as a project calendar

Download this project calendar template .

Why would anyone create an Excel calendar when there are calendar apps that provide more functionality? 🤔

Our thoughts exactly.

Excel calendars aren’t ideal and here’s why:

Not only is creating an Excel calendar from scratch a lengthy process, but most of its templates lack flexibility.

And that’s just the tip of the iceberg. 

Here are three more limitations that might have you searching for an excel alternative .

1. No drag and drop abilities

If you’re looking for a calendar that’s flexible and interactive, an Excel calendar isn’t the right choice.

There’s no way you can drag and drop items on your calendar. Rearranging calendar items will take you a fair amount of time with all the cutting, copying, and pasting.

So an Excel calendar is like a wall calendar on my screen?

Pretty much.

2. Can’t create or assign tasks

A calendar in Excel is… just a calendar. 

It’s not a tool that helps you perform workflow-related tasks.

Need to create tasks on the calendar? Not possible.

Need to assign tasks? Nope, you can’t.

If you’re okay with just knowing the day and date or typing in data on a calendar, Excel works for you. 

However, if you want to do more than that on your calendar, you’ll have to look elsewhere.

3. Creating reminders can be an annoying process

Calendars and reminders should go hand in hand, right?

You don’t want to miss out on important dates, tasks, or meetings. 

Unfortunately, you will if you use an Excel calendar because there are no easily accessible reminder options here. 

Depending on the approach you take, you may have to learn conditional formatting, an Excel formula or two, a bit of Visual Basic, and understand what the developer tab is…

We know, you’re probably already thinking about Excel calendar alternatives .

Well, here’s one for you: ClickUp !

Whether you’re a project manager, company owner, freelancer, or employee, ClickUp is all you need to organize your work.

Use ClickUp’s Calendar view to:

How do you add the Calendar view?

ClickUp Calendar view

There you go. Your calendar is ready! 🙌

Or you can use one of ClickUp’s pre-built calendar templates! Try out one of these templates for your team!

Project Management Calendar Template

ClickUp’s Project Management Calendar Template is designed to help you stay organized and productive. With this template, you can easily set deadlines, assign tasks to team members, keep track of progress, and more.

This calendar template is perfect for project managers who need to manage multiple projects at once or teams who want to collaborate better on their tasks. You can customize the columns in the calendar template to

ClickUp Project Management calendar

Content Management Calendar Template

ClickUp offers hundreds of ready-to-use templates in its Template Center, there’s one that stands out for content planning—the ClickUp Content Management Template . This template makes the top of our list because it’s completely flexible and customizable to your specific content workflow.

ClickUp Content Management Template - Calendar View

You can now view your tasks over your desired time period. It can be a day, four days, a week, or even a month. It’s pretty flexible.  

The most fun bit is that any Task with a start or due date in ClickUp will automatically appear on the Calendar. Like magic.

You can even spot a sidebar that contains unscheduled tasks. 

Just drag and drop them in the calendar to schedule them in seconds

Also, make your calendar look exactly how you want it by choosing the task card items. You can hide or show weekends, make Assignees , Priorities , and Tags visible, etc.

But wait, do you already use other calendar apps?

In that case, ClickUp offers you calendar feeds that let you send scheduled tasks directly to your Google Calendar or Outlook calendar, or even Apple calendar .

All the changes you make here on ClickUp will appear on your favorite calendar app.

But hold up. 

This isn’t the end. 

There’s a whole lot you can do in ClickUp.

Check out these fantastic features to find out:

See How ClickUp Can Help your Team ‘ Excel ‘

An Excel calendar is as helpful as a regular calendar. 

You can type things in, see the day and date. But that’s about it.

Even your mobile devices can do a fine job for this, r ight?

You need a calendar that helps you schedule tasks and meetings, send you reminders, and helps you get things done.

And where do you find such a useful calendar?

In ClickUp!

This powerful project management tool can be your calendar, workflow and resource manager, to-do list app, and so much more. 

ClickUp really is an all-in-one tool.

Get ClickUp for free today , and easily keep up with all your calendars!

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Calendar Integrated with a To Do List Template in Excel

Starting this month, I have decided to create and share an Excel Template every month. I already have a ready-to-download Excel Templates section on this blog, and I will keep on adding these new templates to this section.

Before I come to this month’s template, I have a favour to ask . If you have any ideas for Excel Templates, do share it with me (email me or leave a comment below). It will help me create stuff that is useful for you and my other readers.

Also, if you are already using a template, and would like to share it with others (and get yourself featured on my blog), just email me or leave a comment below.

Now, here is the Excel Template Of The Month – A Calendar Integrated with a To Do List

Calendar + To Do List Template

In December last year, I was working on creating a calendar template, but things got busy and it fell through the cracks. I picked it up again a few days ago. And this time, I got a bit aspirational and started working on a calendar template that has a to-do list integrated with it (a standalone calendar in Excel wasn’t making much sense to me).

With a bit of VBA and Excel Functions , I have finally created something that I think is worth sharing.

Download File Pic

Here is how the template works:

How is it? Do you like it / hate it? I would love to know what you think.

Is there an Excel Template you wish existed? if yes, let me know, and you may just get it 🙂

Other Excel Templates You May Find Useful:

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52 thoughts on “calendar integrated with a to do list template in excel”.

I am not able to download the template. Also, I have some template ideas but I can’t see your email anywhere?

Hi, the links are not working – is there any way to still access this template? Thanks.

How can the task print on the calendar

Hi – The link is still broken. Anyway you can send me the template? Thank you!

When I try to download the Calendar + To Do List Template, I get an ERROR(404). Can you help me with this please?

The download link doesn’t work

I am unable to download your template with chrome or firefox. is there something I am missing?

Could you provide the link to download? The links on the page aren’t working

hi sumit please share me this Calendar Integrated with a To Do List Template in Excel i can’t download it

hi I tried to download this but it is not downloadable

No puedo descargar la plantilla, ayuda!

Unable to download. Is it not working?? How can I download???

Hi, I have one suggestion to in-corporate. In the To-Do list template some task do not complete on that particular date. So, if we can assign the pending task to some other date directly, it would be great.

Dear Amit, Greetings!

would you share me the template please?

Dear Sr, Greetings!

I am unable to download . Would you please provide me the template.

kind regards,

Need a template to record and keep track of the daily temperature of items, oxygen tank remaining values and sharps needle count of how many used today and also weekly calibration values, this is for a medical setting. The past data can be accessed for any point in time and who entered the information with assignable entry and editing privileges. 🙂 is that asking too much? 🙂

I am unable to download your template. Would you be able to provide a lead towards the coding? Thanks!

Unable to download the sheet

Hi I am not able to download this file “A Calendar Integrated with a To Do List” . Please help.

If I enter info on my phone, or computer or tablet will it go to all 3 devices automatically? TY

Thanks. Can you please add a button to list out daily task list as well, in addition to the already existing monthly task list button.

Hey, can I use this in my project management excel file? I tried copying the two spreadsheets (Calendar, Comments) in my file, but that doesn’t seem to work. Thank you for your assistance.

Hi. would it be possible to have an excel template that has recurring tasks with a pop up reminder. For example: In a restaurant where cleaning tasks have to be done daily,weekly & monthly. could a template remind staff of the task to do and check it as completed then automatically renter into the task list again for the next time. hope this makes sense thanks Declan

It would be great, if you make a video on how to make this Excel template step by step.

How do you get the show monthly task list button done with window to popup?

This is great! But the dates aren’t highlighting when there is a task 100% of the time (I think this is because I have a very long list of tasks and it may be limited?) is there a way I can update this?

Hello, thanks for this is exactly what i need right now at work.

Glad you found it useful!

PLEASE SHARE ME THE Calendar Integrated with a To Do List

Hi, that’s a good start. I think it could be interesting to add a daily workload. So that you can check if you overload your day/week/month.

Is there any possibility to merge between Excel to do list template (drop Down) with the integrated calendar?


Hi there This is great. COuld oyu make it work the other way? I mean could I copy and paste a task list into the comments page and it transfer it to the calendar? That would be helpful for my task. Also it would be great to tbe able to print the claendar out with a list of tasks. Thanks! james

This template is exactly what I need right now! However, when I try to open the downloaded file, I get: 1) Excel opens; no new spreadsheet or this template displayed; or 2) file corrupt. I am using Office 2013.

Hello Yika.. Are you able to open other Excel files? The download file seems to be working fine on my system.

Try this: Open MS Excel, then drag this file and drop it on the open excel workbook. I have been facing the same issue with 2013, and this trick works for me.

This contains macro, so you will have to enable it

Had no problem opening it at work in Office 2007 (or 2010, I don’t remember which). Although I need it for work, I had just wanted to use it here at home to try to get a start on it. I never was able to get it to work. Same problems.


Thanks for sharing.

I would like to submit the Personal Finance Manager Excel template for your consideration. It’s free to download. If you think it’s worth sharing with your readers, please do. Thanks for considering. Best wishes.

Thanks for sharing.. It looks good.. I will soon share it with my readers

Thank you. Best wishes.

What tool do you use to create gif images?

I use Camtasia for it

I have downloaded, but it is not working? Anything to be enabled (Macros)? How to do it? Please explain in the video itself. Thanks a lot for taking more trouble in doing this

Yes, you would need to enable macros for this template to work

please share me the Calendar Integrated with a To Do List

Agree with Snuppelura – needs the dates with the task on list – what if you have multiple tasks on a date, you would not know what dates went with what tasks??? Also – why have the list as a pop-up, why not have the list dynamic based on the selected month/year and always shown??? other than that – very useful and neat Rich

Thanks for commenting Rich.. Have changed the template so the date is now visible for each task. You have given me so many more ideas by mentioning the dynamic list. I will create a separate version and try this dynamic list thing in it 🙂

Good idea, and maybe the calender can default to today’s date?

hi, would it be advantageous to have the date in front of the task when clicking “show monthly tasks list”? The date should preferably show acc to locale settings. And being able to print the task list? What do you think?

Thanks for commenting.. I agree, date was something that should have been there. I have changed the template and updated the article. Now it shows the date. I also like the idea by Rich to show the list as soon as someone changes the month, and it would also be easier to print in that case. I will try and make that change too

Interesting! FYI. A bug occurs for display task for month end. When I click “Show Monthly Tasks”, the task input for the month end date (if any) will fill up the message box…

Thanks for highlighting the bug.. I have fixed it and uploaded the revised version 🙂

Comments are closed.


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2023 Monthly & Yearly Excel Calendar Templates

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2023 Excel Monthly Calendar With Notes

Free printable 2023 monthly excel calendar planner templates with public holidays and ample space for daily and monthly notes. Customize Download

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Free Excel Calendar Template Service

We provide both monthly and yearly 2023 excel calendar templates in many variations. All templates can be customized further to fulfil different needs like holiday planning, personal task management or project planning for business. Space for notes and US federal holidays are available in all 2023 excel calendar templates. All of our excel calendar templates absolutely FREE for both personal and business use. Do not distribute or sale them without written communication. If you are looking for any other calendar templates, then please visit our 2023 Template page.

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