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Create & manage Tasks in Google Calendar
From your computer or mobile device, you can create, view, and modify tasks in Google Calendar.
Important: Only you can view Tasks in your Google Calendar. They won't appear to other users with access to your Calendar.
Create a task
- Enter a title and description.
- Choose a date, time, and frequency.
- In the top right, tap Save .
Tasks appear in the Google Calendar app. Completed tasks stay on your calendar but are crossed out.
View, edit, or delete tasks
Tasks must have a date to appear in Google Calendar. To turn on Tasks:
- Make sure the “Tasks” box is checked.
- Any tasks with dates will appear on your calendar.
Tip: You can also find uncompleted tasks in Google Calendar. A list of all “Pending tasks” from the last 30 days can be found in the current day.
- Uncheck the box next to “Tasks.”
- Update task details.
- A completed task stays on your calendar but is crossed out.
Tip: In Schedule view, you can also swipe to the right to mark the task as completed.
- On the calendar grid, tap the task you want to report.
Learn how to report assigned tasks as spam
When you delete a task from your calendar, it’s removed completely.
To check all uncompleted tasks from the last 30 days:
- Open Google Calendar .
- While viewing a day’s schedule, tap Pending tasks .
- To complete a task, tap the task. Then at the bottom, tap Mark completed.
Tip: You can also swipe the task to the right to mark it as completed.
Need more help?
Try these next steps:.
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How to Add Tasks to Google Calendar
Stay organized and on schedule with Google Tasks
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What to Know
- Open Google Calendar, click the Tasks icon, Add a task, enter a description, and choose a date to add it to the calendar.
- Get it on your desktop through Gmail and Google Calendar or on mobile with the free app from Google Play or the App Store.
This article explains how to add a task to Google Calendar on the web, Android, and iOS versions of Google Tasks, Gmail, and Google Calendar and manage task lists.
How to Add a Task From Calendar on a Computer
When working on your desktop, it's easy to access Google Tasks from Google Calendar. Create task lists and add new tasks as needed.
Open Google Calendar, preferably with the Chrome browser, and log in if prompted.
Click the Tasks icon in the right panel.
If you don't see the Tasks icon but do see Reminders, select the menu to the right of Reminders and choose Switch to Tasks .
Select Add a task.
Enter a description of the task.
Work With Your To-Do List
Managing Google Tasks is straightforward. Choose a date in the task's properties to add it to your Google Calendar. To reorder the tasks in the list, drag them up or down. When a task is complete, put a check in the circle to the left of it to mark it completed.
To edit a Google Task, select Edit details (the pencil icon). Here you can add a description, date and time, subtasks, or move the task to a different list.
Make Multiple Task Lists
To keep track of different tasks or ones within separate projects, create multiple task lists in Google Calendar to organize them. Select the arrow next to the list name at the top of the Tasks window, then choose Create new list . Switch between your different Google Tasks lists from this menu.
Move Tasks to Another List
If you change your mind about where a task belongs, move it from one list to another. To move a task into another list, highlight it and press Shift+Enter , or click the pencil icon next to its name. Select the list name and choose the new list you want to move it to from the drop-down menu.
Add Google Tasks From Your Android or iOS Device
Completing tasks while on the go is critical. Google created an app for Google Tasks, so the tool is accessible on iOS and Android devices. It syncs with existing to-do lists automatically if you’re signed in to a Google account.
Adding tasks on a mobile device works similarly to adding tasks through Google Calendar. Tap the plus-sign button to create a task. Tap the task to add subtasks or add a due date or description. Arrange the tasks by tapping and dragging.
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Google Tasks cheat sheet: How to get started
Use google workspace’s built-in task manager to build to-do lists and get reminders about upcoming tasks..
By Howard Wen
Accessing Google Tasks
Adding tasks and building a task list, adding subtasks, setting a notification for a task, managing your tasks, creating more task lists and managing them, using gmail and google chat with google tasks, using google calendar with google tasks.
For tracking to-do activities, from project milestones to simple office errands, a task list manager like Google Tasks is helpful. Tasks lets you set to-do activities (tasks) and be reminded about them through notifications on your PC or phone at days and times you specify.
What sets Tasks apart from other to-do apps is that it’s integrated with the apps in Google Workspace, including Gmail, Google Calendar, Google Docs, and more. That makes it easy to access and work with throughout your day. And Gmail, Google Chat, and Google Calendar all offer special features that tie into Tasks.
Using Google Tasks is simple. But it’s quite powerful when you understand its full capabilities. Let’s get started.
When you’re using a Google Workspace app through your web browser, the icon for the Tasks app is on the thin vertical toolbar along the right side of the screen. Click the blue circle with a checkmark. This will open the Tasks sidebar to the right (and shift the toolbar toward the left).
Click the Tasks icon at the far right of Calendar or any Workspace app, and the Tasks sidebar will appear. (Click image to enlarge it.)
You can access Tasks this way from the following Google Workspace apps: Calendar, Chat, Gmail, Docs, Drive, Sheets, and Slides.
Note : If you do not see the toolbar with the Tasks app icon, click the < at the lower-right corner. The toolbar will slide in from the right.
Mobile: Google Tasks is also available as an app for Android , iPad , and iPhone .
Click Add a task , then type in a task title and (optionally) details about the task.
To create a new task: On the Tasks sidebar, click Add a task . Next, in the “Title” line, enter a name for the task. If you want, you can enter more information about this task in the “Details” line below.
Click somewhere else on the screen (such as the top of the Tasks sidebar) to set your new task as the first one on what is now your default task list.
To build a task list: Repeat the steps above to add more tasks.
To rearrange the tasks in the list: Move the pointer over a task you want to move, click-and-hold it, drag the task down or up the list, and then release your mouse or touchpad button to set the task in its new place on the list.
You can also quickly move a task to the top of the list by moving the pointer over the task, clicking the three-dot icon to its right, and selecting Move to top from the menu that opens.
A subtask is indented toward the right on your task list, tucked underneath a main task. The subtask is one part of the overall task and meant to be completed before its main task.
You can create a subtask that’s part of a main task.
To create a new subtask: Move the pointer over the task that you want the subtask to appear under. Click the three-dot icon to its right. From the menu that opens, select Add a subtask .
As when you create a regular task, you’ll be prompted to enter a name and other details for the subtask. In fact, you can do anything to a subtask that you can to a regular task, such as marking it complete or setting a notification for it, as described later in this guide.
To turn an existing task into a subtask: You can turn a task that’s already on your list into a subtask for the task above it. Move the pointer over the task. Click the three-dot icon to its right. From the menu that opens, select Indent .
If you want to change an existing task into a subtask for a task that’s not immediately above it, first drag-and-drop the task below the main task you want it to appear under.
To turn a subtask into a normal task: Move the pointer over the subtask, click its three-dot icon, and select Unindent from the menu.
You can select a day and time to receive a notification that will remind you about a task that you need to address. The notification will be sent as an email (through Gmail) and a card that appears while you’re using a Google Workspace app.
You can set a date and time to receive a reminder about a task.
To set a task notification: Click the task on your task list that you want to set a notification for. Then click the Date/time icon that appears below the task’s name and description. A calendar panel will open over the Tasks sidebar. Click the date when you want to receive the task reminder. (Click the > to the right of the current month name to slide to coming months.)
Clicking the “Set time” box will open a panel showing a list of times in half-hour increments. Select the time you want to receive the notification. Alternatively, you can type in a time on the “Set time” box, and it can be specific down to the minute. Be sure to add an “a” or “p” at the end of the time, for “AM” or “PM.”
Click OK on the lower right to set the notification schedule for this task.
The instructions above are for when you want just a single notification about a task. You can also set up a repeating reminder. You can customize how often you get a notification, and the scheduling of these notifications can be extremely specific.
You can fine-tune the frequency of repeating task reminders.
To set and fine-tune a repeating notification: Click the task on your task list that you want to set a repeating notification for. Then click the Repeat icon (two arrows arranged as a square) to the right. This will open a panel over the Tasks sidebar.
Under “Repeats every,” you can click the first box to adjust whether you’ll get the notification every day, every two days, every three days, etc. – or you can click day to change this to week , month , or year . In the third box, you can click to set a time for the notification or change the time that you originally set. This will open the panel showing times in half-hour increments that you can select from, or you can just type in a new time.
Under “Starts,” you can set or change the date when you want to receive the notification. Clicking on the date shown will open the calendar panel over the Tasks sidebar, allowing you to select a new date.
Under “Ends,” you can select a date when you’ll stop receiving notifications for this task, or you can have the notifications stop after a certain number of times.
Click OK on the lower right to set the repeating notification schedule for this task.
To delete a task on your task list: Move the pointer over the task and click the three-dot icon to its right. From the menu that opens, select Delete .
To prioritize a task on your task list: Move the pointer over the task and click the star icon to its right.
Viewing your Starred tasks list lets you see only your most important tasks.
To view only tasks that you’ve starred: Toward the top of the Tasks sidebar, click the downward arrow to the right of your task list name. Then from the menu that opens, click Starred .
To change the sort order of your tasks: To the right of Add a task , click the three-dot icon. On the menu that opens, you’ll see three “Sort by” options. My order is selected by default. You can select Date or Starred recently to automatically change the order tasks appear in your task list.
To mark a task complete: When you’ve completed a task, click the circle to its left. This will remove it from your task list and place it in the Completed list.
To view your completed tasks: Click Completed at the bottom of the Tasks sidebar.
To return a completed task to your task list: Click the checkmark to its left.
Click the trash can icon to remove a task from the Completed list.
To delete a completed task: Move the pointer over the completed task and click the trash can icon.
To delete all completed tasks at once: At the top of the task list, click the three-dot icon to the right of Add a task . From the menu that opens, select Delete all completed tasks .
You can create additional task lists, and even move a task from one list to another.
To create a new task list: Toward the top of the Tasks sidebar, click the downward arrow to the right of your task list name. From the menu that opens, click Create new list . A small panel will open prompting you to enter a name for your new task list.
When you click Done , your new task list will appear in the Tasks sidebar, ready for you to add tasks to it.
You can create multiple task lists for different purposes and easily switch between them.
To switch to another task list: Toward the top of the Tasks sidebar, click the downward arrow again. From the menu that opens, select the name of another task list to switch to it in the Tasks sidebar.
To rename or delete a task list: Toward the upper right, click the three-dot icon to the right of Add a task . From the menu that opens, select Rename list or Delete list .
To reorder your task lists: Toward the top of the Tasks sidebar, click the downward arrow. From the menu that opens, move the pointer over the name of the task list that you want to move. A six-dot icon appears to its right. Click-and-hold this icon, drag the task list name down or up the list to where you want to move it, and release your mouse button or touchpad to set the task list name in its new place on the list.
To move a task from one task list to another: Move the pointer over the task in its current task list. Click the three-dot icon to its right. From the menu that opens, you’ll see a checkmark to the left of the name of the task list that this task is in. Click the name of another task list on this menu to move the task to that list.
Alternatively, you can select New list and enter a name for a new task list. This task list will be created, and your task will be moved to it.
You can turn any email in your Gmail account into a task. This can be helpful if you want to create a task to remind you to do something mentioned in an email. Similarly, you can turn a chat message from Google Chat into a task.
To turn an email into a task: From the Gmail home screen , open the email. At the top of your email, click the Add to tasks icon (a checkmark and + inside a circle).
The Tasks sidebar will open to the right of your Gmail home screen (if you haven’t already opened it). A new task will be added to your task list. The name of this task will be the same as the subject line of your email. You can change the name, add details for the task, set a notification for it, and otherwise manage it like any other task.
Turning an email message into a task. (Click image to enlarge it.)
This task will contain a link to the email. When you click it, the email will open to the left of the Tasks sidebar, inside the Gmail browser tab. (If you’re using Tasks alongside another Google Workspace app, such as Google Drive, clicking this link will open a new browser tab that will show you this email inside Gmail.)
To turn a chat message into a task: From Gmail or the Google Chat home screen , open the chat. Move the pointer over the message you want to turn into a task. Click the three-dot icon that appears to the right and select Add to Tasks . A new task will be added to your task list; its name will be the chat message. You can change the name or otherwise manage it like any other task.
Google Tasks also interacts with Google Calendar, letting you manage your tasks on your calendar. And you can import reminders on your calendar to a task list in Google Tasks.
To see your tasks in Google Calendar: Open Google Calendar in a web browser. Toward the lower left, click My calendars to open the list under it (if it’s not already open). If there’s a checkmark by “Tasks,” then you’ll see your tasks from Google Tasks on your calendar. If there’s no checkmark, simply click Tasks to see your tasks on your calendar. (Note that the calendar will only show tasks that have a notification date set.)
Check Tasks under “My calendars” to have tasks with dates appear on your calendar. (Click image to enlarge it.)
To view and manage a task on your calendar: Inside the date with the task, click its time and name. If there is more than one task listed on the date and you can’t see them all, click More to open a small panel listing all the tasks for this date. Then select a task to view it.
A small panel will open that shows the task. Here you can click the pencil icon to edit the task’s name, details, and/or notification schedule. Or you can delete the task (click the trash can icon) or mark it completed (or uncompleted) at the lower right.
Viewing a task in Google Calendar. (Click image to enlarge it.)
To create a task via Google Calendar: Click a date. On the panel that opens, click Task . Then enter a title, a time for the reminder notification, and a description for the task. Below the description box you’ll see your default task list; you can save the task here or click the down arrow next to it to open a list of task lists that you created in Google Tasks. Select the name of the task list that you want to put this new task under.
Creating a task from Google Calendar. (Click image to enlarge it.)
If you’ve previously set reminders on Google Calendar, you can change those reminders into tasks so they appear in one of your task lists in Google Tasks. Note that if you do this, they will no longer exist as reminders.
To move your Google Calendar reminders to Google Tasks: At the top of the Tasks sidebar, click the three-dot icon to the right of Add a task . From the menu that opens, select Move reminders to tasks . A “Move X reminder(s) to Tasks” box will appear toward the bottom of the Tasks sidebar. Click Select list , and from the menu that opens, select the task list where you want to move your reminders or click Create new list and create a new task list.) After you’ve made your selection, click Proceed .
Moving Calendar reminders to a Tasks list. (Click image to enlarge it.)
Your reminders will be moved to the task list you selected, with each reminder appearing as a new task in the list. Each reminder that has been turned into a task can be renamed, rescheduled, and managed like any other task.
Read next: 5 smart secrets for a better Google Tasks experience
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How to Use Google Calendar for Tasks and Reminders
With her B.S. in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She learned how technology can enrich both professional and personal lives by using the right tools. And, she has shared those suggestions and how-tos on many websites over time. With thousands of articles under her belt, Sandy strives to help others use technology to their advantage. Read more...
If you use Google Calendar for appointments , meetings, and events, then why not use it for tasks and reminders too? With these built-in features, you can keep track of everything on your plate in one handy spot.
There are plenty of task applications and reminder apps on the market. But if you already use Google Calendar, it may simply make sense to display tasks and reminders in the same place as your appointments. This can make Google Calendar your go-to application for everything time- and date-based.
Display Tasks and Reminders on Google Calendar Customize the Appearance of Tasks and Reminders Use Google Calendar for Tasks Use Google Calendar for Reminders Edit or Delete Tasks and Reminders Mark Tasks and Reminders Complete
Display Tasks and Reminders on Google Calendar
You can easily display tasks and reminders in your Google Calendar , or one or the other. Head to the Google Calendar website and log in if necessary.
Expand My Calendars on the left side if it’s collapsed. Then, check the boxes for Tasks and Reminders, depending on what you want to view. You’ll then see any tasks or reminders you’ve created on your main Google Calendar.
In the mobile app, tap the menu icon on the top left. Then, check the boxes for Tasks and Reminders below the calendar you want to use, if you have more than one.
To remove tasks or reminders from your Google Calendar online or in the mobile app, simply return to the above locations and uncheck the boxes.
RELATED: How to Remove the New Reminders in Google Calendar
Customize the Appearance of Tasks and Reminders
If you want to make your tasks and reminders stand out, you can change the colors. On the web, hover your cursor over one or the other under My Calendars. Then, click the three dots that appear on the right for Options.
Select a color or click the plus sign to create a custom color.
In the mobile app, tap the menu icon and choose “Settings” near the bottom. Below the calendar, tap “Tasks” or “Reminders.” Select the current color and you’ll see several options for other colors you can use. Choose a color, then tap the back arrow and the X to close the Settings.
Use Google Calendar for Tasks
You can create a one-time or repeating task, include a date, time, and description, and choose a list.
RELATED: How to Add, Edit, or Delete Recurring Events in Google Calendar
On the web, click the date or time on the main Google Calendar screen to open the event pop-up window. Choose “Task.” Alternatively, click “Create” on the top left and pick “Task.”
Adjust the due date if necessary and add a time if you like. Alternatively, you can check the box to make it an All Day task.
To make it a recurring task, click the Does Not Repeat drop-down box and choose when you would like it to repeat.
Optionally, add a description and select a list for the task at the bottom if you have more than one. Click “Save.”
In the mobile app, tap the plus sign on the bottom right and choose “Task.” At the top of the Task screen, tap your calendar if you’d like to choose a different one. Then give your task a title.
You can then add the same options as above for the date and time or an all-day event, make it a repeating task, add details, and choose a list. Tap “Save” when you finish.
Use Google Calendar for Reminders
Reminders work similarly to Tasks in Google Calendar except that you don’t have a description or detail field.
On the web, click the date or time on the main Google Calendar screen and choose “Reminder” in the event pop-up window. Alternatively, click “Create” on the top left and pick “Reminder.”
Adjust the due date and time if necessary or make it an all-day reminder. To have it repeat, click the Does Not Repeat drop-down box and choose when you would like it to recur. Click “Save.”
In the mobile app, tap the plus sign on the bottom right and choose “Reminder.” At the top of the Reminder screen, tap the calendar to choose a different one if needed and give your reminder a name.
You can then adjust the same options as above for the date and time or an all-day reminder and make it repeat. Tap “Save” when you finish.
Edit or Delete Tasks and Reminders
You can make a change to an existing task or reminder or delete one altogether.
On the web, click to open the task or reminder. To make a change, click the pencil icon in the pop-up window. To delete it, click the trash can icon.
In the mobile app, tap to open the task or reminder. To edit it, tap the pencil icon. To delete it, tap the three dots on the top right and select “Delete” at the bottom.
Mark Tasks and Reminders Complete
Depending on your Google Calendar notifications , you may see alerts for your tasks and reminders that allow you to view and mark them complete. But you can also do this directly in Google Calendar.
On the web or in the mobile app, click or tap to open the task or reminder. Select “Mark Completed” or “Mark as Done,” respectively.
For ways to make good use of Google Calendar for business, look at how to get insights into how you spend your time or how to set up your work hours and location .
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- Main content
How to add tasks to your Google Calendar with Google Tasks, to organize your entire schedule in one place
- You can add tasks to a Google Calendar at any time for optimal organization.
- Google Tasks allows you to create to-do lists, which you can then easily sync with your Google Calendar .
- Here's how to add tasks to a Google Calendar on a computer or mobile device.
- Visit Business Insider's homepage for more stories .
Google Calendar makes it easy to keep track of upcoming events, from work meetings to birthdays and anniversaries.
However, you can make the app work even better by integrating Google Tasks with your calendar. Tasks allows you to create to-do lists and check items off as you accomplish them, for optimal organization.
Best of all, since Google Calendar can be accessed through your Google account on desktop and mobile, you can stay on top of your tasks and calendar wherever you go.
Here's how to add a task to Google Calendar so you can organize and achieve your goals.
Check out the products mentioned in this article:
Iphone 11 (from $699.99 at best buy), samsung galaxy s10 (from $899.99 at best buy), how to add tasks to your google calendar on desktop.
1. Go to the Google Calendar website and log in to your Google account if you haven't already.
2. Once logged in, look for the Tasks button on the right-hand side of your screen and click on it. This should be the second icon down and will appear as a small blue circle with a diagonal white line and a yellow dot within it.
3. In the tasks window, click on "Add a task."
4. Type in the details of the task you wish to add to your list and then hit Enter on your keyboard.
5. To edit the details of the task, like adding the date and time you wish to complete it or to add sub-tasks, click the pencil button to the right of the task name. Type in the relevant details and then click the backward-pointing arrow at the top of the window. Your task is now added.
How to add tasks to your Google Calendar on mobile
1. Download the Google Tasks app from the App Store on your iPhone or the Google Play store if you're using an Android device .
2. Sign into your Google account in the Tasks app. This may be as simple as tapping on the account you wish to use with the app if you are active in other Google apps on your device.
3. To add a new task, tap the + button in the bottom center of your screen.
4. In the pop-up window that appears at the bottom of the screen, type the name of your task in the box provided. You can tap the three horizontally stacked lines beneath the title to add additional details or tap the calendar icon to add the date of your task.
5. Hit save to add the task to your calendar.
Related coverage from How To Do Everything: Tech :
How to sync a google calendar with your iphone's built-in calendar app, 'what is google keep': 5 helpful ways you can use google's versatile note-taking app, how to delete a google calendar, or unsubscribe from one, how to share your google calendar with others to optimize your scheduling process.
Insider Inc. receives a commission when you buy through our links.
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Create and view tasks in the Google Calendar mobile apps
Quick launch summary , getting started .
- Admins: There is no admin control for this feature.
- End users: This feature will be available by default. To add a task to your calendar, select the Create button in the bottom right corner and select “Task” from the pop-up menu. Visit the Help Center to learn more about adding Tasks to Calendar on mobile .
- Rapid and Scheduled Release domains : iOS and Android: Gradual rollout (up to 2 weeks for feature visibility) starting on October 2, 2020.
- Available to all G Suite customers and all users with personal Google Accounts
- Google Help: Create and view Tasks in Calendar apps
- Google Help: Getting started with Google Tasks
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How to Add Tasks in Google Calendar
One Confusing Point: Tasks Are Not Reminders
Google's approach to many problems is to throw a bunch of spaghetti at the wall to see what sticks, meaning they'll make a few competing products and see which one people end up using. For a while, the company was offering six different text messaging services , for example.
Something similar is happening right now when it comes to tasks.
Basically, there are two different to do list systems inside Google Calendar. There's Google Tasks, which we're going to explain below, and there’s Reminders, which, despite sounding similar, is a totally different system. You can read about adding Reminders in Google Calendar if you want to learn more about that, or you can continue reading to learn about Tasks.
How to Add Google Tasks Inside Google Calendar
To get started, open Google Calendar in your browser (the mobile app doesn’t offer this feature). Next, click the Google Tasks icon in the sidebar.
If you don't see the sidebar, don't panic. You can pop it out using an arrow in the bottom-right corner.
You should now see Google Tasks to the right of Google Calendar.
From here you can add a task by clicking Add a task in this sidebar.
You can simply write a description, or click the pencil icon to add more details.
From here you can add more details, including subtasks or due dates.
How to View Tasks in Google Calendar
Note that you can optionally see tasks with due dates in your calendar: Enable the calendar named "Tasks," and they will show up.
Note that tasks will not show up on the mobile version of Google Calendar, though you can install Google Tasks for Android or iPhone and use that to manage your to do list. Be sure to check out our complete guide to Google Tasks to learn more.
Turn Google Calendar Appointments Into Tasks Automatically
You can turn Google Calendar appointments into tasks automatically with Zapier, which lets you connect Google Calendar with 1,500+ apps. For example, you could automatically turn Google Calendar appointments into tasks in Google Tasks.
Add Google Tasks tasks for new Google Calendar events
Create new Google Calendar detailed event from a new Google task
Find and update existing google tasks when google calendar events are updated.
And you don't have to limit yourself to Google Tasks. You can send appointments to a wide variety of to do list apps.
Add new Google Calendar events to Todoist as tasks
Create new Trello cards from new Google Calendar events
Create Toodledo tasks for new Google Calendar events
These are just a few examples. You can create your own Zap and customize it to connect with almost any task management tool.
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Justin Pot is a writer and journalist based in Hillsboro, Oregon. He loves technology, people, and nature, not necessarily in that order. Learn more: justinpot.com
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Google Calendar + Tasks Is the Only To-Do List You'll Ever Need
Why not keep your to-do list and your calendar in one place? Google Calendar and Google Tasks solve this problem.
In early 2018, Google migrated all users to its newest version of Google Calendar. As part of this migration, Google Tasks was integrated more thoroughly with the calendar itself.
A lot of people already use external to-do apps to keep their tasks synced with Google, but keeping track of multiple apps can get annoying. Instead, why not try out the powerful, in-house combination of a Google Task list with Google Calendar? It could potentially replace any other to-do apps you might use.
In this article, we'll show you how.
Step 1: Viewing Google Calendar Tasks
If you haven't customized your task calendar on Google yet, the default view will look very plain. Maybe even a little boring.
However, this boring facade can be extremely deceptive. Enabling Google Tasks in Google Calendar will add a high degree of functionality to the app that you might not otherwise expect.
Now, we understand why some people might not believe in this functionality. The Google Tasks app used to be one of the worst to-do applications online. To integrate more useful features, you actually had to install browser add-ons like GTasks .
However, the newest version of Google Tasks is much more useful . To use it alongside Google Calendar, enable the Google Tasks widget by expanding the My calendars section in the bottom left-hand corner of your desktop browser.
Check off the checkbox that says Tasks :
Next, go to the right-hand side of your Google Calendar, and click on the Google Tasks icon, seen here in red:
When you click on it, Google will dock Google Tasks on the right-hand side of Google Calendar. Once Tasks is enabled, you're ready to add Tasks to the calendar itself.
Step 2: How to Create a Google To-Do List
A lot of power from this Google Calendar combination comes from how you organize your to-do list inside of Google Tasks.
If you haven't read up on how to combine goal apps with to-do apps , we recommend that you take some time to do so now. It'll help you create and organize your list.
After that is done, gather your list of goals that you want to accomplish, alongside the associated list of tasks needed to complete them. Then, click on the Tasks dropdown menu at the top of the Tasks bar.
There, you will see a selection of previously created lists. You will also see the button Create new list .
These lists will be your top-down controls in Google Calendar. You can either click Create new list ---which will allow you to create a new task list for high-level goals---or you can click on one of your previously created organizational aides.
The choice for which one you use is up to you.
Inside each list, there will be a spot where you can create a Google to-do task. To create a new task, click + Add a task . Start typing.
The Importance of Subtasks
Inside each individual task, there will also be the option to create subtasks. Subtasks are added as regular tasks within each of these main tasks.
Once you click on a task, you can list all of the steps you have to take in order to accomplish that goal. With Google Tasks, the process of listing subtasks is easy.
Press the Edit icon beside the main task to open up the Add subtasks option. Click on it, then type each subtask into the box.
Once that's done, press Enter to insert the text and move onto the next subtask. You can see my own process and what that looks like, here in red:
It's important to give each subtask on your Google Calendar to-do list a realistic due date. Remember, you'll be loading all your goals into the calendar itself. So taking everything you're planning into consideration will help you keep those dates manageable.
If you try to add a due date to a subtask, you'll notice that you can't add one when you first create it. You need to go back to the main list level and add from there.
Once you're back on your main list level, click on a task to go back into your subtasks. Add the due date to the subtask by clicking on the Edit details icon next to it:
After this, you'll see the due date option has been added to your subtask page.
When you click on Add date , Google will give you a pop-up calendar where you can choose a specific day to show when this task is due.
- If you use some other to-do app like Todoist or RememberTheMilk , we recommend going through this same process to manually transfer these tasks over.
- By using the same techniques listed above, Google Tasks and Google Calendar can do everything those apps can do, plus more.
Another important thing to consider as you're adding deadlines is that you should use an actual start date for when you want to begin working on the main tasks. Most apps will place your task in the priority to-do list based upon when they're due.
The neat thing about Google Tasks integration, however, is that it will lay this information out in clean, chronological order on your calendar.
Step 3: How to Use Google Task Inside of Google Calendar
When you enable Tasks in your navigation menu, it will add every task's due date to your Google Tasks calendar. If there is no specific time during the day when this task is due, you'll see your task listed at the top of each day that you have a deadline:
This visual display is really helpful for spotting days during the week when you're overloaded. To avoid this, we recommend that you take a look at your upcoming tasks at the beginning of each week. Try shifting things around when necessary to level out your workload.
You can do this by clicking on any of the task items in your calendar, then clicking on the Edit icon to change the due date.
After you change the due date, Google Calendar automatically moves that task to a new spot in the calendar. A lot of apps lack this ability to seamlessly shift tasks around on the fly, and this is the second benefit to using Google Calendar with Google Tasks.
Without it, it can be difficult to visualize your workload.
Another quick way you can change the due date for a task is by clicking and dragging it to another spot on the calendar:
Step 4: Don't Over-Schedule Yourself With the Google Tasks App
To get into the habit of using Google Calendar, every morning you should take a look at it. Double-check your deadlines, and block off additional time during the day when you plan to work on your Google tasks.
By planning your day in the mornings, you give yourself more flexibility for your whole schedule. This way if something unexpected happens and you need to shift around the tasks later, you don't need to rework your entire schedule to do so.
Whichever frequency you choose---either by checking your calendar daily, or weekly---this regular review follows the important 80/20 rule of time management .
Lastly, it's important to state that with a lot of apps, your daily to-do list is laid out in a text-based format. A list might be deceptive in how you're structuring your workload.
With Google Calendar's visual approach, however, you'll quickly see whether or not you actually have enough hours in the day to accomplish what you want.
- Include the final due date in the task note. This is so you know how far you can push the tasks out if you don't get them done right away.
- Consider using task batching when you schedule out each day.
- Try to keep a healthy balance between tasks for short term goals and long term goals.
- For Google Tasks recurring in a similar fashion to an early-morning workout, make a repeating task that will automatically refresh for specific days of the week.
- Google Calendar tasks for Android and iOS can be adjusted on your phone, so long as you have the Google Calendar app installed.
Use Google Tasks and Google Calendar for Time Management Tips
Using Google Tasks with Google Calendar keeps the most important goals in front of you every day. If you aren't satisfied with this combination, however, no problem. You may have other productivity apps to choose from, although we recommend that you at give Google Tasks a chance.
Having a great scheduling strategy is only the first step, however. There is so much more that goes into making sure you're focused on the most important things.
If you're looking for more great ideas to stay productive, check out our productivity life hacks from Reddit that really work .
Alternatively, if you're not convinced by Google's offering, here are the best uncomplicated to-do apps .
Microsoft Build brings AI tools to the forefront for developers
May 23, 2023 | Frank X. Shaw - Chief Communications Officer, Microsoft
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You only need two simple letters to accurately convey the major shift in the technology space this year: A and I . Beyond those letters, however, is a complex, evolving and exciting way in which we work, communicate and collaborate. As you will see, artificial intelligence is a common thread as we embark on Microsoft Build, our annual flagship event for developers .
It’s already been a landmark year for the industry, starting in January with the announcement of an extension of our partnership with OpenAI to accelerate AI breakthroughs and to ensure these benefits are broadly shared with the world. And in February, Microsoft announced an all-new, AI-powered Bing search engine and Edge browser to transform the largest software category in the world – search.
Since then, developments have accelerated at a rapid pace, with several key milestones along the way, including:
- Greater availability of Azure OpenAI Service with added support for ChatGPT and OpenAI’s groundbreaking GPT-4 model.
- Copilots across a wide range of users, including Dynamics 365 Copilot, Microsoft 365 Copilot and Copilot for Power Platform.
- Expansion of a new AI-powered Bing to the Windows 11 taskbar, mobile and Skype; Bing Image Creator to chat; and a full open preview of the platform, no waitlist required.
This is just the beginning of the new era of AI. That’s why Microsoft Build is so important. During this event, we’ll be showcasing how AI is redefining what and how developers build, as well as how AI is changing the future of work.
Before we get into the news, let’s talk about two concepts we are discussing at length during Microsoft Build: copilots and plugins .
A copilot is an application that uses modern AI and large language models (LLMs) like GPT-4 to assist people with complex tasks. Microsoft first introduced the concept of a copilot nearly two years ago with GitHub Copilot, an AI pair programmer that assists developers with writing code, and we continue to release copilots across many of the company’s core businesses.
We believe the copilot represents both a new paradigm in AI-powered software and a profound shift in the way that software is built – from imagining new product scenarios, to the user experience, the architecture, the services that it uses and how to think about safety and security.
Plugins are tools first introduced for ChatGPT, and more recently Bing, which augment the capabilities of AI systems, enabling them to interact with application programming interfaces (APIs) from other software and services to retrieve real-time information, incorporate company and other business data, perform new types of computations and safely take action on the user’s behalf. Think of plugins as the connection between copilots and the rest of the digital world.
With that said, let’s focus on the news and announcements we’re unveiling during Microsoft Build.
Growing the AI plugin ecosystem
Microsoft is announcing that we will adopt the same open plugin standard that OpenAI introduced for ChatGPT, enabling interoperability across ChatGPT and the breadth of Microsoft’s copilot offerings.
Developers can now use one platform to build plugins that work across both consumer and business surfaces, including ChatGPT, Bing, Dynamics 365 Copilot and Microsoft 365 Copilot.
And if you want to develop and use your own plugins with your AI application built on Azure OpenAI Service, it will, by default, be interoperable with this same plugin standard. This means developers can build experiences that enable people to interact with their apps using the most natural user interface: the human language.
As part of this shared plugin platform, Bing is adding to its support for plugins . In addition to previously announced plugins for OpenTable and Wolfram Alpha, we will also have Expedia, Instacart, Kayak, Klarna, Redfin and Zillow, among many others in the Bing ecosystem.
In addition to the common plugin platform, Microsoft is announcing that Bing is coming to ChatGPT as the default search experience. ChatGPT will now have a world-class search engine built-in to provide more up-to-date answers with access from the web. Now, answers are grounded by search and web data and include citations so users can learn more, all directly from within chat. The new experience is rolling out to ChatGPT Plus subscribers starting today and will be available to free users soon by simply enabling a plugin.
Developers can now extend Microsoft 365 Copilot with plugins
We’re also announcing that developers can now integrate their apps and services into Microsoft 365 Copilot with plugins.
Plugins for Microsoft 365 Copilot include ChatGPT and Bing plugins, as well as Teams message extensions and Power Platform connectors – enabling developers to leverage their existing investments. And developers will be able to easily build new plugins for Microsoft 365 Copilot with the Microsoft Teams Toolkit for Visual Studio Code and Visual Studio. Developers can also extend Microsoft 365 Copilot by bringing their data into the Microsoft Graph, contextualizing relevant and actionable information with the recently announced Semantic Index for Copilot .
More than 50 plugins from partners will be available for customers as part of the early access program, including Atlassian, Adobe, ServiceNow, Thomson Reuters, Moveworks and Mural, with thousands more available by the general availability of Microsoft 365 Copilot.
New Azure AI tooling to help developers build, operationalize deploy their own next-generation AI apps
It starts with our new Azure AI Studio . We’re making it simple to integrate external data sources into Azure OpenAI Service. In addition, we’re excited to introduce Azure Machine Learning prompt flow to make it easier for developers to construct prompts while taking advantage of popular open-source prompt orchestration solutions like Semantic Kernel.
In Azure OpenAI Service , which brings together advanced models including ChatGPT and GPT-4, with the enterprise capabilities of Azure, we’re announcing updates to enable developers to deploy the most cutting-edge AI models using their own data; a Provisioned Throughput SKU that offers dedicated capacity; and plugins that simplify integrating other external data sources into a customer’s use of Azure OpenAI Service. We now have more than 4,500 customers using Azure OpenAI Service.
Building responsibly together
At Microsoft, we’ve been committed to developing AI technology that has a beneficial impact and earns trust, while also sharing our own learnings and building new tools and innovations that help developers and businesses implement responsible AI practices in their own work and organizations. At Build, we’re introducing several new updates, including Azure AI Content Safety , a new Azure AI service to help businesses create safer online environments and communities. As part of Microsoft’s commitment to building responsible AI systems, Azure AI Content Safety will be integrated across Microsoft products, including Azure OpenAI Service and Azure Machine Learning.
We’re also introducing new tools to Azure Machine Learning, including expanding Responsible AI dashboard support for text and image data, in preview, enabling users to evaluate large models built with unstructured data during the model building, training and/or evaluation stage. This helps users identify model errors, fairness issues and model explanations before models are deployed, for more performant and fair computer vision and natural language processing (NLP) models. And prompt flow , in preview soon, provides a streamlined experience for prompting, evaluating and tuning large language models. Users can quickly create prompt workflows that connect to various language models and data sources and assess the quality of their workflows with measurements such as groundedness to choose the best prompt for their use case . Prompt flow also integrates Azure AI Content Safety to help users detect and remove harmful content directly in their flow of work.
In addition, Microsoft announced new media provenance capabilities coming to Microsoft Designer and Bing Image Creator in the coming months that will enable users to verify whether an image or video was generated by AI. The technology uses cryptographic methods to mark and sign AI-generated content with metadata about its origin.
Introducing Microsoft Fabric, a new unified platform for analytics
Today’s world is awash with data, constantly streaming from the devices we use, the applications we build and the interactions we have. And now, as we enter a new era defined by AI, this data is becoming even more important. Powering organization-specific AI experiences requires a constant supply of clean data from a well-managed and highly integrated analytics system. But most organizations’ analytics systems are a labyrinth of specialized and disconnected services.
Microsoft Fabric is a unified platform for analytics that includes data engineering, data integration, data warehousing, data science, real-time analytics, applied observability and business intelligence, all connected to a single data repository called OneLake.
It enables customers of all technical levels to experience capabilities in a single, unified experience. It is infused with Azure OpenAI Service at every layer to help customers unlock the full potential of their data, enabling developers to leverage the power of generative AI to find insights in their data.
With Copilot in Microsoft Fabric in every data experience, customers can use conversational language to create dataflows and data pipelines, generate code and entire functions, build machine learning models or visualize results. Customers can even create their own conversational language experiences that combine Azure OpenAI Service models and their data and publish them as plugins.
Accelerating an AI-powered future through partners
Our customers benefit from our partner collaborations, such as with NVIDIA, that enable organizations to design, develop, deploy and manage applications with the scale and security of Azure. NVIDIA will accelerate enterprise-ready generative AI with NVIDIA AI Enterprise Integration with Azure Machine Learning. Omniverse Cloud, only available on Azure, enables organizations to aggregate data into massive, high-performance models, connect their domain-specific software tools and enable multi-user live collaboration across factory locations. NVIDIA GPUs leveraging ONNX Runtime & Olive toolchain will support the implementation of accelerating AI models without needing a deeper knowledge of the hardware.
New capabilities for Microsoft Dev Box
Microsoft Dev Box, an Azure service that gives developers access to ready-to-code, project-specific dev boxes that are preconfigured and centrally managed, is introducing several new capabilities to enhance the developer experience and boost productivity. While in preview, we’ve seen many customers experimenting with Dev Box, and we’ve migrated more than 9,000 developers internally to the service for day-to-day software development.
Now, we’ve added additional features and capabilities, including customization using configuration-as-code and new starter developer images in Azure Marketplace that provide dev teams with ready-to-use images that can be customized further for specific dev team needs. Additionally, developers can now manage custom environments from a specialized developer portal, Azure Deployment Environments . Dev Box general availability will begin in July.
Unveiling a new home for developers on Windows 11 with Dev Home
Dev Home will launch at Microsoft Build in preview as a new Windows experience developers can get from the Microsoft Store.
Dev Home makes it easy to connect to GitHub and configure cloud development environments like Microsoft Dev Box and GitHub Codespaces. Dev Home is open source and fully extensible, enabling developers to enhance their experience with a customizable dashboard and the tools they need to be successful.
Introducing Windows Copilot for Windows 11
Last fall at our Windows and Surface launch, Chief Product Officer Panos Panay talked about the power of AI to unlock new interaction models on the PC with Windows Studio Effects and DALL-E 2 in Microsoft Designer, and at CES he talked about how AI is going to reinvent the way people get things done on Windows.
This brings us to Windows Copilot .
Windows will be the first PC platform to centralize AI assistance with the introduction of Windows Copilot . Together, with Bing Chat and first- and third-party plugins, users can focus on bringing their ideas to life, completing complex projects and collaborating instead of spending energy finding, launching and working across multiple applications.
This builds on the integration we released into Windows 11 back in February that brought the new AI-powered Bing to the taskbar.
A preview of Windows Copilot will start to become available for Windows 11 in June.
As you can see, it’s going to be a busy time at Microsoft Build. To give you a sense of what developers are going to experience at the event , we’re expecting approximately 200,000 registered attendees, with 350 sessions and more than 125 hours of content over two days. In total, we’ll announce more than 50 new products and features.
For more information, make sure to watch keynotes on demand from Microsoft Chairman and CEO Satya Nadella , Kevin Scott and Scott Guthrie on Day 1. On Day 2, watch the keynotes anchored by Rajesh Jha and Panos Panay . Additionally, you can explore all the news and announcements in the Book of News and read more stories and news about products from Microsoft Build here:
Watch Microsoft Build keynotes and view videos and photos
Microsoft outlines framework for building AI apps and copilots; expands AI plugin ecosystem
Bing at Microsoft Build 2023: Continuing the Transformation of Search
Empowering every developer with plugins for Microsoft 365 Copilot
Bringing the power of AI to Windows 11 – unlocking a new era of productivity for customers and developers with Windows Copilot and Dev Home
Build next-generation, AI-powered applications on Microsoft Azure
Introducing Microsoft Fabric: Data analytics for the era of AI
Tags: AI , Azure AI Content Safety , Azure OpenAI Service , Bing , copilots , developers , Microsoft 365 Copilot , Microsoft Build , plugins , Windows 11
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